Postage Administrative Assistant

Job Description

Job Description

Job Title: Postage Administrative Assistant

Position Summary

The Postage & Inventory Control Specialist is responsible for the accurate tracking, issuance, reconciliation, and reporting of postage, stamps, coins, and meter funds. This role ensures inventory accuracy, maintains postage records, supports production operations, and reconciles transactions to company financial records.

Key Responsibilities

• Enter postage transactions, stamp receipts, and inventory activity into Monarch and tracking spreadsheets.
• Manage postage inventory, including ordering, receiving, issuing, counting, and reconciling stamps, coins, and meter funds.
• Process and distribute postage confirmations (3602s, 3606s, UBM, UP, commingle, EPS, and Print & Ship documentation).
• Issue stamps and meter funds to production staff and track job-related postage activity.
• Perform daily, weekly, and monthly inventory counts and reconciliations.
• Maintain postage reports, spreadsheets, and supporting documentation.
• Ensure all postage transactions are accurately recorded and reconciled to the general ledger.
• Support special projects and perform other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Strong attention to detail, organization, and accountability.
• Proficiency in Microsoft Office, especially Excel.
• Experience with data entry, accounting, invoicing, accounts payable/receivable, or reconciliation preferred.
• Experience with Monarch or similar ERP systems is a plus.

Skills Data Entry • Accounting • Reconciliation • Inventory Control • Accounts Payable • Accounts Receivable • Invoicing • Microsoft Office • Monarch ERP/System Experience

This is a Contract to Hire position based out of Frederick, MD.

The pay range for this position is $22.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Frederick,MD.

This position is anticipated to close on Sep 30, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.