DOC Agency Record Office Coordinator

DOC Agency Record Office Coordinator

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at View email address on click.appcast.io or call View phone number on click.appcast.io for further information and to request or discuss an accommodation.

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

IDOC is looking to hire an Office Coordinator Associate to perform technical office support functions for Record Offices statewide. In addition, this position will serve as Unit Secretary, organize and maintain control of statewide discharged master records, keyboard a variety of documents, and assist in maintaining mailboxes. If you are detail oriented and have the ability to multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Performs technical office support functions for Record Offices statewide under the direction of the Chief and Assistant Chief Record Officers. Serves as Unit Secretary, providing specialized office support for Record Offices statewide. Organizes and maintains control of statewide discharged master records within storage weighing up to 80 pounds. Keyboards technical correspondence, reports, and flow/statistical charts. Assists in maintaining Inmate Records Unit and Statement of Facts mailboxes. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, OR completion of high school and two (2) years of related office experience, OR two (2) years of independent business experience. Requires ability to keyboard accurately 30 words per minute.

Preferred Qualifications:

• At least four (4) years of work experience performing clerical duties.
• At least four (4) years of work experience organizing files in alpha-numeric order.
• At least two (2) years of work experience using Microsoft Office Suite or similar software programs.
• At least one (1) year of work experience creating and maintaining a physical and/or digital filing system.
• At least one (1) year of work experience gathering and organizing data for auditing, projects, and/or reports.
• At least one (1) year of work experience providing customer service and/or support.
• At least one (1) year of work experience using standard office equipment such as printers, copiers, and/or fax machines.

Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department. This position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404.1567(d)). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. Requires ability to travel in the performance of duties, with overnight stays as appropriate. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Work Hours: 8am-4pm Mon-Fri, Sat/Sun off

Headquarter Location: IDOC Programs and Support Services 2285 E 350 North Rd, Pana, Illinois, 62557

Work County: Christian

Agency Contact: Jamie Barrett Email: View email address on click.appcast.io

Posting Group: Public Safety

Application Instructions: Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: View email address on click.appcast.io View email address on click.appcast.io

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.