Admin Support III - Development

Position Announcement

Join Utah Valley University's Advancement team and play a vital role in supporting fundraising and relationship-building efforts that help advance the university's mission. As an Admin Support III, you will serve as a key partner to the Senior Director of Development, coordinating complex administrative functions, managing schedules and communications, processing financial and travel documentation, and helping ensure the smooth operation of a fast-paced development office. This position offers the opportunity to contribute to meaningful initiatives while working closely with university leaders, donors, and colleagues across campus. UVU provides a collaborative and mission-driven environment where organization, initiative, and attention to detail are highly valued. Employees have the opportunity to develop expertise in budgeting, event coordination, travel administration, records management, and operational planning while supporting projects that have a lasting impact on students and the university community. Located in the heart of Utah County, UVU offers a dynamic workplace, outstanding campus resources, and the chance to be part of an institution dedicated to student success, innovation, and continuous improvement.

Summary of Responsibilities

Performs and/or oversees a variety of associated administrative duties within the department. Duties include overall fiscal tracking, including completing and tracking expense reports, mileage tracking, requisition submission, purchase orders, purchase card audits, budget projections, and travel audit preparation. Offers general staff support and planning activities, some of which require advanced or specialized knowledge and skills, such as monitoring, calendaring, facilities scheduling, inventory control, specialized recordkeeping, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Assists with travel for department employees using Concur, including preparing travel audits. Trains and oversees lower-graded staff and/or students. Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years. For example:

• A bachelor's degree from an accredited institution in a field related to the Summary of Duties.
• OR an associate's degree from an accredited institution in a related field and two years of related experience.
• OR three years of college coursework in a related field (approximately 90 semester credits) and one year of related experience.
• OR two years of college coursework in a related field (approximately 60 semester credits) and two years of related experience.
• OR one year of college coursework in a related field (approximately 30 semester credits) and three years of related experience.
• OR four years of related experience.

Knowledge / Skills / Abilities

Knowledge of general administrative support duties, including monitoring and tracking of financial data. Knowledge and use of Microsoft Outlook, Banner, and Concur. Skills in the use of computers and computer software applications, including calendaring, word processing, spreadsheets, and e-mail. Skills in office etiquette; demonstrate the highest quality customer service for incoming and outgoing telephone calls; methods, techniques, practices, and procedures. Skills in problem-solving, decision-making, networking, and excellent interpersonal communication. Skills in prioritizing, organization, and coordination. Ability to perform a variety of administrative support duties with minimum supervision. Ability to multitask and prioritize to meet the needs of a busy front office. Ability to establish and maintain effective working relationships with people of varying backgrounds and experiences. Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions. Ability to follow verbal and written procedures and instructions. Ability to compose and edit written materials in a professional manner. Ability to communicate effectively, verbally and in writing.

Benefits

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce. Although part-time and adjunct (less than 30 hours per week) employees are ineligible for the full-time employee benefits package, the university is pleased to offer the following:

• Undergraduate tuition remission benefit: Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment and a minimum of 480 hours worked (dependents do not qualify). Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)
• Access to the Employee Assistance Program (EAP)
• Access to Campus Recreation and Wellness
• Exclusive cash rewards through Utah Community Credit Union's (UCCU) branch on UVU's campus when becoming a member

EEO Statement

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University