Marketing Coordinator

Department: Architectural Design Lerch Bates is seeking a Marketing Coordinator to support proposal development, marketing initiatives, document design, and project coordination for our Architectural Design team. This role plays a critical part in creating polished, professional, and visually compelling client‑facing materials while supporting business development and project delivery efforts. Position Overview What You’ll Do The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make. Proposal Development & Business Development Support Support the preparation and submission of proposals, qualifications packages, RFP responses, RFQs, RFIs, and interview presentations Coordinate proposal schedules, content collection, production, and final delivery Format, edit, and produce high‑quality documents using Microsoft Word, PowerPoint, Excel, Adobe InDesign, and related software Maintain proposal content libraries, resumes, project profiles, and marketing assets Assist with business development initiatives and pursuit tracking Marketing, Branding & Graphic Design Design and develop marketing collateral, brochures, project sheets, presentations, infographics, and other client‑facing materials Maintain and enhance company templates to ensure consistency, professionalism, and brand alignment Create visually compelling documents that effectively communicate technical information Support the development and maintenance of branded forms, reports, presentations, and internal resources Collaborate with technical staff to transform complex information into polished, client‑ready deliverables Document Design & Quality Control Serve as a subject matter expert for document formatting, layout, and visual presentation Troubleshoot and improve Microsoft Word templates, styles, formatting standards, and document functionality Perform quality control reviews of proposals, reports, presentations, and project documents Ensure consistency in grammar, formatting, branding, graphics, and overall document quality Maintain document standards and best practices across the department Project Coordination & Administrative Support Track project and proposal information within Deltek and other business systems Support contract administration and project documentation activities Assist with obtaining certificates of insurance (COIs) and project compliance documentation Organize and maintain electronic project files and marketing resources Support consultants, project managers, and leadership with project coordination and administrative needs Assist with special projects and operational initiatives as assigned What You’ll Bring Associate's or Bachelor's degree in Marketing, Graphic Design, Communications, Business Administration, English, Journalism, or a related field preferred 2+ years of experience in marketing coordination, proposal coordination, graphic design, business development support, or a related role Advanced proficiency in Microsoft Word, including styles, templates, formatting, document automation, and large-document management Experience creating professional client‑facing documents, proposals, presentations, and marketing collateral Proficiency with Adobe InDesign required; experience with Photoshop and Illustrator preferred Strong visual design skills with an eye for layout, typography, branding, and presentation quality Excellent business writing, editing, proofreading, grammar, and communication skills Exceptional attention to detail and commitment to producing polished, high‑quality work Strong organizational skills with the ability to manage multiple deadlines and competing priorities Intermediate proficiency in Microsoft PowerPoint, Excel, Outlook, and SharePoint Experience with Deltek, CRM systems, proposal management platforms, or project management software preferred Experience supporting architecture, engineering, construction (AEC), consulting, design, or professional services firms strongly preferred Ability to work independently while collaborating effectively with cross‑functional teams Why Work with Lerch Bates? Competitive compensation Health, dental, and vision insurance Paid time off (starting at 17 days annually) 9 paid holidays 401(k) with employer match Employee Stock Ownership Program (ESOP) Paid parental leave Professional development and tuition reimbursement Performance‑based incentives and bonuses Employee assistance and wellness programs Working Environment This position is primarily performed in a professional office environment and requires regular interaction with employees, clients, vendors, and visitors. The role involves supporting daily office operations, coordinating administrative activities, and managing multiple priorities in a fast‑paced setting. Physical Demands While performing the duties of this position, an employee is regularly required to sit; talk or hear in meetings, in person and by telephone; use hands to finger, handle, feel, or operate standard office equipment; and reach with hands and arms. An employee is regularly required to walk and stand. Mental Demands While performing the duties of this position, an employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new skills and information rapidly; perform highly detailed work on multiple, concurrent tasks with frequently changing deadlines and interruptions; and interact with LB Executives, Project Managers and Administrative Assistants as well as clients, members of governmental agencies, professional and community organizations and committees, the media and the public. Employment Requirements Employment is contingent upon the successful completion of a pre‑employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations. Equal Opportunity Employer We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law. #J-18808-Ljbffr