Executive Administrative Assistant

Sonora Elementary School District Executive Administrative Assistant

To provide administrative support in all operational matters to the Superintendent so that he/she may devote maximum attention to the central problems of education and educational administration.

This is a confidential classification. This person is employed in this assignment as an hourly employee.

Job Description:

• Serves as administrative assistant to Superintendent; performs a variety of assigned administrative duties, following up on administrative assignments and communicating directives to staff.
• Completes correspondence and memos independently or from oral instructions;
• Receives and greets public and staff personally or by telephone; answers inquiries; attempt to resolve complaints/problems when appropriate; makes appropriate referrals;
• Schedules appointments, schedule meetings and maintains calendar;
• Reviews and routes incoming mail; establish and maintain filing systems;
• Updates board policies for board approval; act as information source for district policies and procedures;
• Prepares drafts of Board agenda and back up material; finalize and post;
• Attends and takes official minutes of board meetings;
• Drafts resolutions for board approval;
• Prepares yearly CBEDS report;
• Monitors filing of Form 700 for board members, administrative staff and management;
• Maintains interdistrict transfer requests;
• Processes appropriate documents/letters relating to student expulsions (notice of hearing, notice of action, notice to extend suspensions);
• Assists in preparation of annual audit;
• Maintains confidentiality on all district matters
• Other duties as assigned.

Qualifications:

• High school diploma
• Three to five years of successful office experience.
• Demonstrated proficiency in using word processing and data base programs on a personal computer including speed and accuracy.

Cover Letter 2 Letters of Reference Resume Valid California Driver's License

Your application may not be processed for an interview if it is incomplete or missing required qualifications.