Accounts Payable Specialist

At the core of American Medical Administrators - LTC is a commitment to operational excellence, accountability, and doing things the right way. As we continue to grow across multiple states and healthcare entities, we are seeking a detail-oriented and systems-savvy professional to support both our procurement and accounts payable operations at our corporate office in St. Louis, Missouri .

This is an excellent opportunity for someone who thrives in a fast-paced environment, understands purchasing workflows, and has hands-on exposure to accounts payable processing and procurement systems .

Position Summary

The Procurement & Accounts Payable Specialist will support purchasing initiatives and vendor management while assisting with accounts payable processes across a growing healthcare organization. This role requires someone who can effectively coordinate procurement activities, maintain strong vendor relationships, and ensure invoices and purchasing records are processed accurately and efficiently.

We are looking for someone who understands how procurement and A/P work together operationally - not just invoice processing alone.
Key Responsibilities

• Assist with organizational procurement and purchasing processes across multiple locations/entities
• Coordinate purchase orders, vendor requests, approvals, and procurement documentation
• Process and reconcile invoices while ensuring timely and accurate payment workflows
• Maintain vendor records, contracts, pricing agreements, and procurement files
• Work cross-functionally with facility and corporate leadership to resolve purchasing discrepancies and invoice issues
• Ensure purchasing activity aligns with company policies, budgets, and approval workflows
• Monitor procurement requests to support operational efficiency and cost management
• Reconcile discrepancies between purchase orders, invoices, and receiving documentation
• Support month-end accounts payable activities and reporting needs
• Maintain accurate records within procurement and financial systems

Qualifications

• 2+ years of experience in procurement, purchasing, accounts payable, or a related operational finance role
• Prior experience with procurement systems or purchasing platforms strongly preferred
• Exposure to accounts payable functions, invoice processing, or vendor payment workflows required
• Strong attention to detail and organizational skills
• Comfortable managing multiple priorities in a deadline-driven environment
• Intermediate Microsoft Excel and general systems proficiency required
• Healthcare, long-term care, multi-site, or multi-entity experience is a plus, but not required

Why Join AMA LTC?

• Opportunity to grow within a rapidly expanding healthcare organization
• Collaborative and supportive corporate environment
• High visibility with leadership and operational teams
• Competitive compensation and benefits package
• Make an impact supporting facilities that care for residents every day
• on-side - Possible hybrid within 4 months