Accounts Payable Specialist

Accounts Payable Specialist

Her team needs to divert some of their focus to assisting with the implementation of the new enterprise software. These two individuals will support the team by assisting with the day-to-day accounts payable functions. Onsite 4-5 days a week depending on department needs and initiatives 8:00 – 5:00 but would be flexible if someone wanted to work 7:00 – 4:00 or 7:30 – 4:30. There will be one video interview with the leader and one other leader. Targeting the week of 07/06/26 for interviews.

The primary role of an Accounts Payable Specialist is to ensure that a company's bills are paid in a timely fashion and in accordance with company guideline. They produce records, bookkeeping and financial transactions that will be used by accountants and auditors at tax time.

Responsibilities:

• Ensure invoice processing is performed timely and accurately.
• Process weekly cash disbursements (check runs).
• Reconcile vendor statements and resolve any differences or outstanding invoices in a timely manner.
• Provide exceptional customer service via phone/email/in-person to vendors and internal customers, working to resolve issues that might arise.
• Manage open Purchase Orders to facilitate timely payments.
• Assist with month-end processing, as assigned, including month-end accruals and General Ledger Reconciliation.
• 1099 reporting & filing
• Assist with special projects and additional duties as assigned.
• May be cross-trained or asked to cross-train others in separate areas of responsibility to support coverage for absences and provide succession for career development and enterprise growth.

A bachelor's degree in accounting, Finance, Business, or other related fields and 1+ year(s) of accounts payable experience; or 5+ years of accounts payable experience.

Ability to work effectively both independently and in a team-oriented environment. Strong attention to detail with a focus on accuracy in invoice processing and data entry. Proficient in Microsoft Office Suite, including Excel (data entry, basic formulas), Outlook, and Word. Excellent organizational skills with the ability to prioritize and manage high-volume workloads. Bachelor's Degree in Accounting, Business, Finance or other related field is a plus but not required. CAPA (Certified Accounts Payable Associate) and CAPP (Certified Accounts Payable Professional) would be as plus but not required. MS Excel proficiency is required (Basic to Intermediate-basic formulas is required and pivot tables are preferred). Previous experience working with a Purchase Order system is a plus but not required.

Benefits (employee contribution):

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.