Accounts Payable Specialist

The primary role of an Accounts Payable Specialist is to ensure that a company's bills are paid in a timely fashion and in accordance with the company's guidelines. They produce records, bookkeeping and financial transactions that accountants and auditors will use at tax time.

Responsibilities:

• Ensure invoice processing is performed timely and accurately.
• Process weekly cash disbursements (check runs).
• Reconcile vendor statements and resolve any differences or outstanding invoices in a timely manner.
• Provide exceptional customer service via phone/email/in-person to vendors and internal customers, working to resolve issues that might arise.
• Manage open Purchase Orders to facilitate timely payments.
• Assist with Month-end processing, as assigned, including month-end accruals and General Ledger Reconciliation.
• 1099 reporting & filing
• Assist with special projects and additional duties as assigned.
• May be cross-trained or asked to cross-train others in separate areas of responsibility to support coverage for absences and provide succession for career development and enterprise growth.

Required Qualifications : A bachelor's degree in accounting, Finance, Business, or other related fields and 1+ year(s) of accounts payable experience; or 5+ years of accounts payable experience.

Skills:

• Ability to work effectively both independently and in a team-oriented environment
• Strong attention to detail with a focus on accuracy in invoice processing and data entry
• Proficient in Microsoft Office Suite, including Excel (data entry, basic formulas), Outlook, and Word

Excellent organizational skills with the ability to prioritise and manage high-volume workloads



Certification : CAPA (Certified Accounts Payable Associate) and CAPP (Certified Accounts Payable Professional) would be a plus but not required

Software:

• MS Excel proficiency is required (Basic to Intermediate, basic formulas is required, and pivot tables are preferred)
• Previous experience working with a Purchase Order system is a plus, but not required.
  Top 3 Things:

1. Ability to work independently and as part of a team.
2. Ability to prioritise and manage high volumes of work
3. Strong proficiency in MS Office, particularly in MS Excel