Onboarding & HR Administrator

Job Details

Job Location: Valley Village - Valley Village, CA 91607

Position Type: Full Time

Education Level: High School

Salary Range: $20.00 - $24.00 Hourly

Onboarding & HR Administrator

Location: Valley Village (Hybrid: in-office & remote)

Department: Human Resources / Recruiting

Reports to: Onboarding Supervisor/HR Supervisor

Schedule: Full-time, Monday–Friday, 9:00 AM–6:00 PM. Hybrid work environment (combination of in-office and remote work), with occasional on-site attendance required for compliance-related responsibilities.

About the Role

The Onboarding & HR Administrator bridges Recruiting and Team Relations to ensure a seamless transition from offer acceptance-onboarding - training start. This role owns the post-offer workflow, documentation compliance, timely follow-up, and a positive, organized experience for every new hire.

What You’ll Do

• Serve as the liaison between Recruiting and Team Relations once a candidate signs their offer.
• Receive finalized handoffs from Recruiting (Offer Letter, Availability Form, I-9 verification with IDs).
• Confirm completeness/accuracy of the onboarding packet before scheduling next steps.
• Conduct onboarding calls with new employees and keep internal trackers updated with accurate information.
• Be a liaison between new hires and cross-functional teams to ensure onboarding success and remove roadblocks.

• Send and track Livescan fingerprinting and TB test completion within 72 hours of offer acceptance.
• Lead scheduling of all onboarding emails, training materials, and NHO invitations during the onboarding process.
• Schedule candidates for New Hire Orientation (NHO) with Team Relations and ensure earliest feasible dates.
• Ensure candidates are fully prepared for virtual onboarding and have required items ready.
• Conduct Paycom onboarding with new hires as needed, ensuring compliance with all employment laws.
• Complete I-9 onboarding via E-Verify within 1–3 calendar days of each employee’s first training day.
• Assist with Live Scan clearances and follow through on pending results.

• Coordinate with Team Relations to confirm candidates have the following items ready for NHO:
• Original, unexpired I-9 documents (e.g., Passport or Driver’s License + Social Security Card)
• TB test results (dated within 60 days of start date)
• COVID-19 vaccination record or valid exemption
• Valid driver’s license, active vehicle insurance, and vehicle registration
• Diploma from highest degree earned
• During NHO, candidates will upload documents live; you ensure readiness and support.

• Lead onboarding follow-up for all outstanding items; proactively prompt completions.
• Prompt retakes for onboarding quizzes/exams until a minimum score of 85% is earned.
• Send score reports for all new hires once trainings are completed and ensure all training time is reflected in NPA schedules.
• Assist in the coordination of PRT certification (training materials, scheduling, confirmations).
• Create new onboarding training materials and update existing content as processes evolve.

• Enter and update employee info in Paycom, HR trackers, and internal logs.
• Maintain organized digital records; save applicable emails/files to Paycom employee folders.
• Prepare PDFs and documents for employee use in Paycom and Adobe systems.
• Maintain and update trackers (e.g., HR tracking matrix, employee roster, new-hire onboarding tracker, off-boarding tracker).
• Ensure all forms and verifications meet legal and internal audit standards; support weekly metrics and compliance reports.
• Provide overall administrative support to employment/recruitment (documentation, records, workflows).

• Partner with Recruiting to reduce delays between offer and start date; elevate blockers quickly.
• Communicate regularly with Team Relations on scheduling, missing documents, and orientation updates.
• Provide general administrative support to HR and Operations as needed.
• Perform other duties and responsibilities as assigned.

Qualifications

• High school diploma or equivalent
• 2+ years in HR, onboarding, or administrative coordination (ABA/healthcare preferred)
• Strong knowledge of onboarding compliance (I-9, E-Verify, TB, DOJ/FBI, vaccination documentation)
• Proficient with Google Workspace and HRIS systems (Paycom, UKG, or similar)
• Spanish bilingual preferred
• Ability to clear FBI and DOJ fingerprinting
• Ability to provide TB clearance
• Regular and timely attendance
• Access to reliable transportation for occasional in-office/clinic tasks, and ability to provide active automobile insurance, registration, and a valid driver’s license, if driving is required.

Physical Requirements

Due to the active and physical nature of this position, the candidate must be able to stand, sit, lift at least 30 pounds, bend, kneel, twist, run, squat, bend, move for several minutes at a time, and speak articulately in order to effectively perform in this position. Reasonable accommodations are available for qualified applicants and employees with disabilities and for sincerely held religious beliefs or practices, consistent with applicable law.

Disclaimer

This description summarizes the general nature of the role and is not intended to be an exhaustive list of all duties or qualifications. Duties, responsibilities, reporting relationships, and work assignments may change at any time based on business needs. The Company reserves the right to revise, interpret, or withdraw this job description at any time, with or without notice, subject to applicable law. This job description does not create a contract, express or implied, or alter the at-will nature of employment. Employment is at will. Either the employee or Nurture & Nature may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law.

Equal Opportunity Employer

Nurture & Nature is an equal opportunity employer and prohibits discrimination, harassment, and retaliation as prohibited by applicable law.