Office Manager

$17 - $22 per hour

Horizons Group Care

Benefits:

Health insurance
Paid time off
Parental leave

Subject: Office Manager - Residential Group Home (Bradenton, FL) | HR, Accounting & QuickBooks

We're hiring an experienced Office Manager to run day-to-day operations for a licensed residential group home in Bradenton, FL. This role anchors HR, accounting, and compliance in a fast-paced environment serving youth in care. If you're steady under pressure, detail-driven, and mission-minded, we'd love to meet you.

Key Responsibilities

HR & People Ops: Full employee lifecycle (recruiting, onboarding, files, benefits, leaves, employee relations). Maintain complete personnel files (certifications, trainings, background screenings) and track shift schedules to meet staff-to-youth ratio requirements.
Compliance & Licensing Support: Prepare for inspections; maintain policy manuals, training rosters, and critical incident and medication/health log coordination with program leadership. Ensure documentation meets Florida and agency standards.
Payroll & Timekeeping: Administer timecards and payroll (ADP Workforce Now or similar); audit hours, differentials, and premiums.
Accounting (QuickBooks): A/P, A/R, bank/credit card reconciliations, expense controls, vendor onboarding/COIs, petty cash, resident allowance tracking, month-end close support, and basic financial reports.
Operations: Front office workflow, calendars, records retention, purchasing/inventory, vehicle/transport logs, vendor management, and SOP creation/improvement.
Stakeholder Coordination: Liaise with case managers, schools, healthcare providers, and transportation as needed while protecting confidentiality (HIPAA/FERPA where applicable).

Qualifications

10+ years progressive office management in a high-pace setting.
Strong HR background; confident with employee files, onboarding, and policy administration.
Advanced QuickBooks skills (A/P, A/R, reconciliations, reporting) and solid accounting fundamentals.
Payroll experience (ADP or comparable) and strong Excel/Google Sheets.
Impeccable organization, follow-through, and written/verbal communication.
High discretion with sensitive youth/staff information; calm, professional demeanor.
Preferred: Experience in child welfare, behavioral health, social services, or other regulated environments; Notary; familiarity with Florida licensing/oversight agencies.

Schedule & Compensation

Full-time, on-site in Bradenton, FL
Competitive compensation (DOE), PTO, and benefits package

Compensation: $17.00 - $22.00 per hour

Apply

Vacancy posted 2 days ago

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