Accountant III

Accountant III Position

The Accountant III position is a professional financial position that requires a thorough knowledge of GAAP Accounting principles, double entry computerized accounting systems, and the application of the general ledger as it applies to fund accounting in a non‐profit environment. This position will support the Director of Accounting and Assistant Director or Accounting by providing both accounting and administrative support for financial activity. Examine accounting records, including financial statements and other financial reports to assess accuracy, completeness and conformance to standards defined within the department.

Minimum Qualifications Education

• Bachelor’s Degree in Accounting; Accounting experience may be substituted for bachelor’s degree at the discretion of the CFO. Master’s Degree preferred.
• CPA certification preferred

Experience

• Two to four years of previous accounting experience, preferably in a non-profit health care environment.
• Grant accounting experience a plus.

Knowledge, Skills, and Abilities

• Knowledge of various computer accounting software and MS Office Suite. Demonstrated expert knowledge of Microsoft Excel.
• Knowledge of budgeting and cost accounting principles.
• Ability to work independently or in a group setting.
• Strong analytical, organizational, and communication skills.
• High level of ethics in maintaining discretion of both corporate and patient information.
• Ability to handle multiple tasks simultaneously.
• Forward thinking with a positive attitude and the ability to identify opportunities for improvement and handle detailed, precise record keeping.
• Good listening skills, alert, analytic ability, problem solving ability, sound judgment, initiative, creativity, and patience.

Physical and Mental Requirements

• Stands, walks, sits and converses most of the day.
• Uses telephone, computer terminal, printer, fax copier, while performing certain duties.
• Ability to lift, carry, push, pull or move objects less than 10 pounds occasionally.
• OSHA Category III: Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid.

Essential Duties/Responsibilities (Position)

• Coordinates weekly account payables checks, ensure proper signatures and that checks are mailed out in a timely manner.
• Ensures that receivables invoices are correctly matched with deposits, verified, and properly entered into accounting software.
• Assists Assistant Director of Accounting/Controller with maintaining the chart of accounts to ensure accuracy in the coding of receivable invoices.
• Assists with monthly close out procedures, including but not limited to journal entries, bank draft payments, and check payments.
• Assists with monthly close out procedures, including but not limited to receivable payments and EFT payments.
• Monitors open payables and open receivables for due dates. Coordinates payment of open payables and open receivables with Assistant Director of Accounting/Controller.
• Monitors that deposits are posted to appropriate accounts in accounting software and deposit records are maintained.
• Oversees determination of collectability and bad debt write-offs for Other Receivables.
• Prepare analytical reports of various grant and funding sources. Track expenses to ensure allocation of project disbursements to various grants, loan funds, and internal funding resources.
• Prepare and submit grant funding reimbursement requests to outside funders providing proper documentation to ensure prompt payment.
• Review and create receivable invoices to enter in financial systems.
• Review financial transactions and accounting of grant disbursements to ensure compliance with federal and state accounting and procurement standards.
• Review PAR imports for accuracy.
• Reviews and processes ACH, bank transfers and other bank related transactions.
• Assists Assistant Director of Accounting/Controller in maintaining internal control and safeguards for receipt of revenue, costs, budgets and actual expenditures.
• Assists Assistant Director of Accounting/Controller with external auditors/consultants and compiles and furnishes internal and external reports as necessary.
• Assists Assistant Director of Accounting/Controller with monthly close out procedures.
• Assists Assistant Director of Accounting/Controller with monthly journal entry preparation and entry into accounting system.
• Assists Director of Accounting in training accounting clerks in order to improve efficiency
• Assists Assistant Director of Accounting/Controller, Director of Accounting, and CFO with special projects.
• Maintains various budgeting/accounting reports in support of financial operations.

Safety/Infection

• Follows job safety requirements.
• Reports accidents or incidents within 8 hours of occurrence by completing an incident report and forwarding to immediate supervisor and appropriate personnel.

Organization-Wide Customer Relations

• Treats guests, patients, physicians, and other employees with care, courtesy and respect.
• Responds quickly and appropriately to customer requests.
• Looks for and suggests ways to better meet customer needs.
• Answers the clinic communications system promptly and with courtesy and respect.

Teamwork

• Works cooperatively within own department and other areas.
• Willingly accepts additional responsibilities tries to make others’ job easier.
• Responds quickly to request for assistance.
• Required to work closely with patients and associates.
• Interacts with other departments on problem issues.
• Accepts feedback from patients, visitors, clinic employees, physicians and general public.

Continuous Improvements

• Continuously look for and suggests ways to improve.
• Effectively completes assignments to achieve the greatest benefit at acceptable cost.
• Implements improvements as appropriate.
• Demonstrates interest in own growth and development by:
• Periodically evaluating own performance.
• Demonstrating an awareness of personal abilities and limitations.
• Independently seeking means to make improvements.
• Attending and participating in in-service and continuing education process.
• Attending departmental meetings and clinic wide meetings.

Communications

• Keeps appropriate people informed.
• Speaks and writes clearly, concisely and appropriately for need.
• Listens carefully.
• Communicates tactfully.
• Understands that all confidentially and privacy considerations are respected and fostered at work and off duty.

Self-Management

• Presents a positive image of Access Health Louisiana.
• Carries out assignments with little need for direction.
• Timeliness.
• Maintains confidentiality.
• Provides proper notification of absence and tardiness.
• Works weekends and shifts when necessary.

This job description includes the major duties and responsibilities of the job but is not inclusive of every task inherent to the job. In addition, it may be occasionally necessary for employees to be assigned tasks not specifically covered by their permanent assignment.