STAFF ASSISTANT OPS

Staff Assistant Ops - 60957147

The Florida Department of Children and Families (DCF) is the state of Florida's social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

North Florida Evaluation and Treatment Center (NFETC) is a 216 bed, all male, forensic, mental health rehabilitation facility. The Center is located in northeast Gainesville, Florida on 639 picturesque acres with regular sightings of deer, turkey and other wildlife. NFETC employs a variety of entry level to leadership positions including food service, maintenance, direct care, nurses, counselors, rehab therapists, medical doctors, security, psychiatrists, and psychologists.

This is a highly responsible and professional position serving as the Staff Assistant OPS within Nursing Services. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.

Specific duties and responsibilities include:

• Acting as the HR liaison, facilitating, communicating and submitting documents/requests to HR. i.e, new hire packets, Request Personnel Actions, position descriptions, Classification Request Forms, etc.
• Providing operational and management coordination to hospital in areas of incident reporting data analysis, abuse reporting investigations data analysis (including personnel action recommendations), Mortality Review Committee coordination, Disaster Planning operations support and Safety Committee support.
• Involvement in administrative reporting, data gathering/analysis and quality improvement initiatives.
• Incident report and "significant information" gathering such as hospital admission, treatment and discharge data.
• Resource for information regarding the activities of the forensic step-down people served as compared to the civil population.
• Database/spreadsheet development for analysis of above incident data plus medical diagnostic and results research, diagnostic to provide needed information for management, program planning and medical staff/nursing/clinical results evaluation.
• Facilitator and coordinator of Risk Management correspondence/interface with DCF Mental Health Program Office data collection, reporting and analysis requirements.
• Compiles and analyzes data for administrative decisions.
• Reviews, analyzes, and prepares drafts of memoranda and correspondence for administrative decisions and policies.
• Coordinates collection and presentation of data for use in preparation of budgets.
• Installs budget control methods concerning all phases of budget in fiscal, personnel and related administrative areas.
• Interprets established policy and provides information for the resolution of problems.
• Performs other duties as assigned.

Knowledge, skills and abilities required for the position:

• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of basic arithmetic.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to perform basic arithmetical calculations.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Minimum qualifications:

• Three years of secretarial or clerical work experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.

Candidate profile (application) requirements:

• Candidate profile (application) must be complete in its entirety.
• Work history - entered with the most recent/current listed first: any and all State of Florida jobs, any and all Florida University jobs, all periods of employment, periods of unemployment, gaps 3 months or more*
• * Gaps 3 months or more must be addressed you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

Benefits of working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit

Location: Gainesville, FL, US, 32641