Sr. Executive Assistant

Job Description

Job Description

We are looking for an accomplished Sr. Executive Assistant to provide high-level administrative support to senior leadership in Rockledge, Florida. This Long-term Contract opportunity is ideal for a resourceful individual who can bring structure, sound judgment, and steady execution to a fast-paced environment. The position requires someone who anticipates needs, communicates effectively, and keeps executive operations running smoothly across competing priorities.

Responsibilities:
• Oversee complex executive calendars and inboxes, ensuring priorities are managed effectively and scheduling conflicts are resolved before they escalate.
• Arrange domestic and potentially international travel, including itineraries, reservations, and related logistics for senior leadership.
• Coordinate meetings across multiple time zones and operating hours while keeping executives informed and prepared for key commitments.
• Create and refine administrative processes, templates, trackers, and standard workflows that improve consistency and efficiency.
• Monitor follow-up items, action lists, and executive deliverables to help leadership stay on track with critical initiatives.
• Draft, edit, and manage clear communications on behalf of executives with a high level of accuracy and discretion.
• Maintain organized digital records, meeting documentation, and reference materials for easy retrieval and continuity.
• Partner with vendors and internal or external stakeholders to support administrative coordination and timely communication.
• Use Microsoft 365 and modern productivity tools, including AI-enabled solutions, to streamline daily administrative operations.
• Provide responsive support for time-sensitive project coordination tied to government-related workstreams.• At least 5 years of experience supporting senior executives in government contracting or closely related environments.
• Must be eligible to work in the U.S. for this role.
• Background supporting defense, national security, cleared, or U.S. government program operations.
• Demonstrated expertise in calendar management, travel coordination, executive communications, and task follow-through.
• Strong written and verbal communication skills with the ability to interact professionally with senior leaders and stakeholders.
• Advanced organizational skills, sound prioritization, and the ability to work independently with excellent judgment.
• Proficiency with Microsoft 365 applications such as Outlook, Teams, and SharePoint, along with comfort using modern productivity technology.
• Proven discretion, accountability, and a proactive approach to solving problems in fast-moving settings.