Administrative Coordinator

Welcome to Verdantas, where innovation meets sustainability, and your career finds purpose! At Verdantas, we’re redefining environmental consulting and sustainable engineering through our use of cutting-edge modeling and digital technology and our genuine commitment to people. Our work spans high-growth sectors like water resources, resilient land use, energy transformation, and civil infrastructure. Our commitment to excellence, across more than 90 offices, is championed by a team of over 2,000 experts, scientists, engineers, geologists, and technical specialists, embedded in a people-focused culture, prioritizing the well-being of our employees, clients, and the communities we serve. We partner with clients to deliver smart, data-driven solutions to complex environmental and infrastructure challenges. We don’t just solve problems; we help shape a more sustainable future. Join a people-first culture that values your well-being, empowers your growth, and amplifies your impact. At Verdantas, your career goes beyond the expected, and your work helps build a better world. Ready to shape the future of resilient communities? Verdantas is seeking an Administrative Coordinator for the Albany, OR, and Newport, OR, offices to provide essential administrative and organizational support to our team. This role is critical to keeping daily operations running smoothly and supporting staff, visitors, and leadership with professionalism and attention to detail. The ideal candidate is highly organized, proactive, and enjoys working in a collaborative, fast‑paced environment while delivering excellent internal and external customer service. What You'll Do: Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace. Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions. Ensure efficient day-to-day operations, maintaining a well-organized and fully supplied office environment. Manage fleet maintenance and logistics effectively. Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects. Organize important documents, contracts, and project files. Assist supervisors and Department leader in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement. Manage the process of sending and receiving certified mail for important project-related documents. Track and document certified mail receipts for record-keeping purposes Prepare and edit documents, reports, and presentations. Maintain accurate records and filing systems. Assist with planning and execution of company events, meetings, and projects. Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly. What You’ll Bring: High School Diploma or equivalent required 1+ year of relevant administrative, office support, or customer service experience Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn additional tools and systems Strong written and verbal communication skills, with the ability to interact professionally with colleagues, clients, and external partners Excellent attention to detail, ensuring accuracy in documentation, scheduling, and administrative support tasks Strong organizational skills, including the ability to manage multiple priorities, meet deadlines, and maintain an organized work environment Experience supporting or coordinating events, meetings, or visits for internal teams and guests A professional, collaborative demeanor with a commitment to providing exceptional internal and external customer service The ability to handle sensitive information with discretion and maintain confidentiality at all times Salary Range: The starting salary for this position is $25.00 per hour with final compensation determined based on qualifications and licensing status. Benefits: Flexible Work Environment Paid Parental Leave Medical Dental Vision Life and AD&D Insurance Short-Term and Long-Term Disability 401(k) with Company Match Paid Time Off + Holidays Verdantas strives to develop new ways to increase diversity awareness within our organization. We recruit and reward our employees based on capability and performance — regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. For us, it is imperative to build balanced teams from all walks of life and we believe that a diverse workforce is a stronger workforce. Verdantas is an EOE race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet Ready for what’s next? Your future starts here. Explore our open opportunities and find a role that not only matches your skills—but fuels your ambition. From innovative projects to collaborative teams, we offer careers where you can grow, make an impact, and do your best work. Take the next step, discover where you belong, and build something meaningful with us. Your next opportunity is waiting—go find it and come grow with us! For assistance filling out applications, complete this form. Don't see the job you're looking for? Leave your contact information and resume and we'll reach out if it's a good fit!