HR Assistant

Human Resources Assistant I will assist with the day-to-day operations of the Human Resources Office including recruitment, processing new employee paperwork and onboarding, system updates, preparing various correspondence, and performing a variety of tasks related to the human resources function. Direct Supervisory Responsibility Assist in the recruitment and selection process which may include scheduling of skills testing and interviews, background checks, collecting and preparing related correspondence and documents such as employment verifications, transcripts, and other forms as requested. Greet HR visitors and answer calls, respond to inquiries by phone and in writing. Administer support staff pre‑employment and reclassification testing. Assist in organizing and managing new employee orientation, onboarding, and training processes and programs. Process employee paperwork and entry into Banner, NeoEd, and other systems. Set up and maintain personnel files; maintain the security and confidentiality of all employment information, files, and documents. Prepare letters of appointment and tracking for part‑time, adjunct and full‑time employees. Sort, scan, and file correspondence and other documents according to established codes of records management. Work closely with payroll office staff to ensure timely and accurate information processing. Assist in development and preparation of reports and documents using MS Office, Excel, Word, NeoEd, and Argos reporting software. Prepare letters, memorandums, and other correspondence as needed. Maintain the organizational chart. Input departmental purchase orders, ordering office supplies and equipment. Assist with events related to Human Resources. Enhance professional knowledge and skills through professional development and continuing education. Comply with all policies of the Alabama Community College System and the College. Assist all other positions within the department and special projects as assigned. Perform other related duties as assigned. Note: The intent of this description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any position. Employees will be assigned specific job‑related duties through their hiring departments. Specific job‑related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position’s role, scope, FLSA status, or grade. QUALIFICATIONS Two (2) years of postsecondary education with a minimum of 15 semester hours in human resources or a business‑related area required . Associate’s degree preferred. Two (2) years of full‑time clerical or office‑related work experience required . Experience working in human resources preferred. Experience working with Banner or other similar ERP computer system preferred. DESIRED KNOWLEDGE, SKILLS, AND ABILITIES Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct; effective human relations skills; strong work ethic. Excellent communication, interpersonal, and time management skills. Attention to detail and accuracy of work; ability to multi‑task and handle various situations in a professional manner; establish priorities and use critical thinking skills. Ability to work with minimum supervision. Ability to exercise judgment and discretion in interpreting and applying policies and procedures. Ability to establish and maintain effective contacts with students, other employees, and the public. Ability to maintain confidentiality of employee and office information. Ability to keyboard at 40 correct (net) words a minute for 3 minutes. Intermediate to Advanced knowledge of MS Office merge functions, graphs and formulas, and database experience (Computer Level II Exam). Working knowledge of office procedures; general office procedures, GSCC procedures, composition, machine transcription, and records management (Office Procedures Level II Exam). Exhibit initiative to pursue and learn additional tasks as needed. PROJECTED STARTING DATE August 2026 SALARY Salary Schedule E3, 04 ($39,759 - $57,251) Based on the 2025-2026 ACCS Salary Schedules. Salary may be based on VERIFIED education and years of VERIFIED FULL‑TIME directly related experience that is stated on the initial job application and resume. Be sure all experience is stated on the application! EEO STATEMENT Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E‑Verify. #J-18808-Ljbffr