Administrative Assistant

Job Description

Job Description

Ardurra is looking to hire an Administrative Assistant to join our team in Metairie, LA !

Ardurra is a multidisciplinary civil engineering services firm which provides broad-based solutions tailored to the specific needs of the public and private sector. We leverage the depth of our professional and technical expertise, as well as our integrated structure, to deliver practical, innovative solutions for our clients.

We have been creating opportunities for our employees to develop both personally and professionally. As a result, our team has contributed to some of the nation’s most important infrastructure projects. These are projects that can positively impact people’s lives.

Primary Function:

Under general supervision, performs a variety of assignments that are semi-routine in nature with growing independence. Manages multiple tasks such as managing records, preparing documents and reports, and record keeping, prioritizing deadlines, and assisting with routing project coordination. Exercises sound organizational and customer service skills while supporting team operations efficiently.

Primary Duties:

• Duties can include supporting team operations such as drafting documents, generating routine reports, processing data, coordinating incoming correspondence, ordering supplies, and maintaining organized filing and record systems.
• Provide project accountant support by processing invoices or expense reports.
• May coordinate meeting logistics, prepare routine reports, and track deadlines.
• May provide scheduling support and coordinate travel arrangements.
• Communicates effectively, collaborates with team members, and occasionally assists or shares knowledge with less experienced staff.
• Assumes additional responsibilities as needed to support team and organizational goals.
• Provides support in coordinating fleet activities and assisted with administrative tasks related to standard maintenance needs

Knowledge, Skills and Abilities:

• Knowledgeable in standard office software and basic project tracking.
• Proficiency with Word and Excel is required. Familiarity with PowerPoint and Project is a plus.
• Good organizational and time management abilities, demonstrating attention to detail, dependability, and increasing independence in managing assigned responsibilities.
• Skilled in scheduling, document preparation, and managing multiple priorities.
• Able to communicate effectively, manage routine processes with minimal oversight, and provide quality administrative support.

Education and Experience Requirements:

• High school diploma or equivalent.
• 2 to 5 years of experience.
• Proficiency with Word and Excel is required
• Experience with PowerPoint is a plus
• Prior administrative experience within the Engineering, Architectural, Law Office or Real Estate industry is highly preferred

Why Ardurra?

While Ardurra offers competitive compensation and rich benefits programs, it is our culture that truly sets us apart from our peers. We nurture a family-like culture, striving to create a work environment that is enjoyable, challenging and rewarding but also fun. We are acutely focused on developing our staff, whether through our internal Ardurra Academy or through our industry-leading Leadership program. We have made a deliberate and focused commitment to nurture a people-centric culture where people are: valued as individuals; supported in their professional and career development with multiple, varied career paths; provided the tools and resources to be successful, engaged, and satisfied in their work; and positive benefits, time-off programs, and flexibility to help maintain a healthy balance between work and home.

Ardurra is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

NOTICE TO THIRD PARTY AGENCIES:

Ardurra does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agency Agreement, Ardurra will not consider or agree to payment of any referral compensation or recruiter fee. If a resume or candidate is submitted to any hiring manager without a previously signed agreement, Ardurra reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. These candidates will be considered property of Ardurra. We’re not currently looking to add any more agencies to our list of approved vendors, so please do not contact any of our managers or recruitment team with sales calls or details of your candidates.

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