Executive Assistant/Administrative Assistant Sr/III

Overview Position: Executive Assistant and/or Administrative Assistant III/Sr Reporting to the Executive Leaders, particularly the Legal Department's VP, Assistant General Counsel - Corporate Secretary. Responsibilities Provides administrative and clerical support for one or more persons, including work of a confidential nature. Responds to inquiries from internal and external business partners. Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, and reporting. Maintains cost center data and analysis. Assists with preparation of budgets and forecasts. Supervises work of personnel on assigned projects. Mentors others. Manages administrative support for a transactional legal team, handling routine and ad‑hoc requests with discretion and adaptability. Prepares meeting logistics materials and coordinates the distribution of board of directors materials and reports; interfaces professionally with directors and C‑suite leadership. Supports SEC filing processes, including preparation and electronic submission of required forms. Partners with Paralegals to provide backup on transactional legal work and team support. Performs other duties as assigned. Qualifications and Requirements High school diploma or GED required; minimum five (5) years’ experience supporting executive management. Bachelor’s degree preferred. Strong verbal and written communication skills. Demonstrates excellent organizational/interpersonal skills and treats safety as the utmost priority. Advanced knowledge of Microsoft Office applications and PC skills, including Microsoft Teams. Excellent time management skills, including coordination of executive meetings, calendars, and travel. Ability to handle confidential and sensitive information. Beginner to Intermediate knowledge of SharePoint preferred. Benefits Strong pay plus an annual incentive program. Hybrid work for most office roles, plus real flexibility in many field positions. Medical, dental, and vision coverage with options that fit your life. 401(k) with company match and an annual company contribution. Paid time off, including company and floating holidays. Paid parental leave (up to six weeks per parent), plus fertility and adoption support. Advanced AI tools and resources to help level up and work smarter. Clear paths to grow your career, with a strong culture of promoting from within. Tuition reimbursement and support for continuing education. HSA and FSA options. Company‑paid life insurance and disability coverage. Employee stock purchase plan. Domestic partner benefits. Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about. Equal Opportunity Employment Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law. #J-18808-Ljbffr Williams