Future Opening: Administrative Specialist

Responsive Recruiter

Approximately one in four U.S. jobs requires some level of science knowledge, but companies are struggling to find and retain employees with the skills they need—especially skills like math and programming. Back On Course Educational Services is the solution to this problem. We provide personalized educational support for adults who want to thrive in a career in the science workforce. Our experts have hands-on experience and deliver a variety of engaging methods of support including one-on-one training sessions and workshops. They specialize in and have a passion for working with adults that are underrepresented in the science workforce. We know what it's like, because we've been there. We've helped our clients gain new skills, earn certifications, and more. It's time to reimagine how we develop our workforce. It's time to get back on course.

Job Overview

We are currently seeking an Administrative Specialist to serve as the logistical expert and key support for our team. This is an exciting opportunity to join a growing, mission-driven company at a pivotal stage. The ideal candidate has stellar organizational skills, can quickly establish a rapport and communicate well, and has a high degree of self-directedness and efficiency. Read on to learn how you will make an impact and contribute to the operational health and success of the Back On Course Educational Services team in your role.

Responsibilities Include

• Exhibit professional, caring, and welcoming communication that models patience, compassion, and respect for diverse cultures and experiences
• Perform general administrative tasks including scheduling, answering and directing phone calls, and email correspondence
• Maintain up-to-date and organized records and databases
• Provide regular updates, presentations, and reports on business metrics
• Assist with planning activities including meetings, workshops, and conferences
• Process travel and expense reimbursement requests
• Maintain supply and equipment inventory and request equipment orders and repairs
• Audit and perform account receivable functions
• Facilitate staff onboarding and training

Benefits

• Benefit eligible
• Paid sick & vacation time
• Mission driven, people-first culture
• Opportunities for growth & advancement

Required Qualifications/Skills

• High school diploma or equivalent education required
• At least 2 years of administrative experience
• Excellent organizational, verbal communication, and writing skills
• Strong skills in Microsoft Office and Google Workspace
• Experience with online meeting and messaging software (Zoom, WebEx, Microsoft Teams, etc.)
• Aptitude to learn new software and systems
• Ability to prioritize and manage deadlines
• Ability to work seated in front of a computer for long periods of time
• Ability to maintain confidentiality
• Ability to successfully pass background check

Preferred Qualifications/Skills

• Experience developing internal processes and filing systems
• Experience managing invoices and expenses
• Experience with learning and course management systems (Blackboard, Canvas, Google Classroom, etc.)
• Statistical analysis experience
• Bilingual in Spanish

Note: This is a full-time hourly role currently scoped at 30 hours/week.

This is a remote position.

Compensation: $20.00 - $23.00 per hour