Facilities Manager

Eastdil Secured Savills is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions.At Eastdil Secured Savills, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.We are seeking a Facilities Manager to join our team. The Facilities Manager will oversee the daily management and operations activities of our offices.Essential FunctionsOwn end-to-end internal production of transaction materials including printing, binding, assembling, and distributing pitch books, offering materials, presentations, and other client-facing resources - ensuring output meets the quality and timeline standards required to support transaction teamsServe as the accountable point of contact for all production requests from transaction teams, driving on-time, accurate, and professionally executed delivery while maintaining full oversight of supplies, equipment, and quality control standardsManages day-to-day facilities operations including troubleshooting HVAC, electrical and mechanical systems, security systems, and audio video platformsMaintains a flexible schedule to support frequent domestic travel to firm offices and project sites, at times with short noticePlans and coordinates all installations (telecommunications, heat, electricity etc.) and refurbishmentsEnsures proper functioning of our offices through ongoing inspection and maintenancePlans, budgets, and schedules facility modifications, including estimates on equipment, labor, materials and other related costsManages renovations, maintenance & repairs, signage and infrastructure upgradesProvides oversight of printing equipment, vendors and devices, including vendor management & service of equipmentProvides direction to vendors and service providers as required to ensure excellent coordination/execution of work within the office with minimal disruptionManages staff moves, renovations and relocations on all levels and assist in the occasional moving of equipment and/or furnitureUpdates the floor plans in connection with the global Facilities & Tech teamsCoordinates meetings with necessary internal stakeholders in relation to facilities management and manages executive reporting on the sameProvides oversight for implementation of AV systems and troubleshoots all issuesOversees the set-up of AV technologies for offsite eventsWorks with global tech team to troubleshoot communication & collaboration platforms (e.g., Microsoft Teams, Zoom, etc.)Performs research on facilities-related technical problems and suggest the right upgrades, repairs, and replacements as necessaryEducation and Qualifications 8+ years' experience in facilities managementExperience, Skills and Competencies Required Excellent communication and interpersonal skillsStrong project management skillsStrong time management skills, organizational skills, work ethic, initiative, sense of urgency, and attention to detailSelf-motivated with the ability to manage multiple tasks and effectively meet deadlinesExperience in space planning, move coordination and/or workplace solutionsStrong knowledge of facilities machines and equipmentGood understanding of the technical features of plumbing, carpentry, and electrical systemsExperience installing, repairing, and troubleshooting AV infrastructures and office equipmentFinancial services industry experienceAdvanced proficiency in all areas of MS Office and related work toolsOther DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Eastdil Secured Savills ("ESS") is an equal opportunity employer. All employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law. ESS will provide reasonable accommodations to applicants and candidates upon request, consistent with applicable law. Applicants who require an accommodation to participate in the application or interview process should contact View email address on click.appcast.io will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.