Pulaski Site Coordinator

Job Description

Job Description

Primary Function:The Site Coordinator is a year-round entry-level management position responsible for overseeing dailyplanning, implementation, and evaluation of specific programs for youth between the ages of 5 - 18 at aspecific Club site. Site Coordinators support our three priority outcome areas of Academic Success, HealthyLifestyles, and Good Character and Citizenship. The Site Coordinator provides leadership and supervision to assigned program and volunteer staff. Additionalresponsibilities include helping manage member & grant databases, manage Academic Case Studies, filling inas a Youth Development Coordinator as needed, and taking ownership in fee collection as well as providingexcellent customer service to the parents of the organization. KEY ROLES (Essential Job Responsibilities)1. Prepare Youth for SuccessHold Youth Development Coordinators accountable for administering Club programs and activities that support Youth Development OutcomesEnsure that Youth Development Coordinators are implementing day to day programs and activities in accordance with established schedules, standards, and goals.Ensure that members of all ages are encouraged to participate in a variety of program areas/ activities, and receive proper instruction and constructive feedback to develop skills in program area(s).2. Program ImplementationUphold accountability standards to ensure that the goals of the organization ensure the health and safety of the members. Ensure site staff understand and effectively communicate said standards.Assist with the evaluation of Club programs on a continual basis, which includes tracking outcome metrics; verifying that programs/ activities respond to member needs and addressing their gender and cultural diversity.Become familiar with the member management database and assist in processing new membership applications and recording attendance and needed.Record and track weekly attendance and tutoring hours into software and/or websites no late than the following Friday.Ensure member retention by monitoring the youth who attend and assist Area Director in calling parents of absent members.Coordinate with Programs Outcomes Director to ensure programming materials are delivered to sites in a timely manner based on program schedules.3. SupervisionResponsible for ensuring proper staffing at site, that staff to child ratio is in line with approvedorganizational standards (1:20), and cutting staff as member numbers decrease throughout the day.Demonstrate leadership to ensure proper conduct, safety, and development of members andadherence to organizational policies and procedures by all staff members on site. Ensure properdocumentation of all site incidents in accordance with organizational policy and procedures.Allocate and monitor work assigned to program volunteers and staff, providing ongoing feedback andregular coaching. Identify and support training and development opportunities for assigned volunteersand staff.Assist with fee collection as well as proper record keeping and reporting, including activities and eventsconducted, breakdowns of daily participation figures, notable achievements and any problems/issues.Ensure productive and effective performance by all program staff and volunteers.Ensure sites are staffed appropriately, making adjustments as needed to keep site in expected ratio.4. Additional ResponsibilitiesUpdate the Area Director on a regular basis of daily interactions with children, parents, and schooladministration. Submit weekly financial reports to registrar to be turned in on fee collection days.Check in with Greatness Academy administration daily to check room availability and adjust programas necessary during school functions. Keep Area Director informed of any and all concerns ofadministration that need following up.Ensure that snacks are secured from BGCSCT location as needed. Maintain accurate records of snackstracking intake/output. Coordinate with appropriate school staff and Area Director as needed in theevent of snack shortage.  RELATIONSHIPS:Internal: Maintain close, daily contact with Club staff (professional and volunteer), Club members, andArea/Unit Director to receive/provide information, discuss issues, explain or interpret guidelines/instructions ;instruct; and advise/counsel.External: Maintain contact as needed with school administration, parents, and others to assist in resolvingproblems in a timely and professional manner. SKILLS/KNOWLEDGE REQUIRED:High School DiplomaA minimum of 1-3 years' work experience in a Boys & Girls Club or similar organization planning andsupervising activities based on the developmental needs of young peopleStrong communication skills, both verbal and writtenGroup leadership skills, including an understanding of large, small, and team dynamicsDemonstration of organizational, staff, and project management abilities.Have basic understanding of computer skills, including but not limited to, Microsoft Office Suite,typing, email, and web applications. DISCLAIMER:The information presented indicates the general nature and level of work expected of employees in thisclassification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties,responsibilities, qualifications and objectives required of employees assigned to this job.