Administrative Assistant

Job Description

Job Description

Administrative Assistant
Stratus Clean Pacific Northwest

If you take pride in being the person nothing slips past, this role is for you. If you’re looking to coast, hide in the corner, and “just do what you’re told,” this will feel too intense.

We are a fast-growing commercial cleaning master franchise, and we need an Administrative Assistant who can be the backbone of daily operations. Your work will free the rest of the team to sell, serve clients, and grow the business. You will own the details, the follow-through, and the flow of the office.

Requirements

Job Summary
The Administrative Assistant is responsible for keeping the office running cleanly: phones answered, visitors greeted, calendars aligned, documents accurate, and tasks closed. You create order, remove friction, and make sure commitments don’t get dropped. When something is assigned to you, it gets done, on time, and done right.

What You Will Do

• Be the first point of contact: greet visitors, answer and route calls, and respond to emails with professionalism and warmth.
• Run the front desk like a control center: know what is happening, who is coming, and what is due each day.
• Handle data entry and basic bookkeeping support using Microsoft Office, Google Workspace, and (ideally) QuickBooks.
• Organize digital and physical files so information is easy to find and always current.
• Manage calendars, schedule appointments, and coordinate meetings so leaders stay on time and on task.
• Support general office operations: supplies, printing, scanning, copying, and basic clerical tasks.
• Assist with customer support by answering questions, routing issues to the right person, and documenting interactions.
• Handle confidential information with discretion.
• Provide personal assistant support to executives or team leads as needed (prioritizing tasks, managing reminders, preparing simple reports).

Who You Are

• You have prior office / administrative experience in a fast-paced environment.
• You are organized to the point where other people comment on it. Lists, calendars, and checklists are your default.
• You have strong computer skills (Microsoft Office and Google Workspace). QuickBooks or basic bookkeeping is a plus.
• You communicate clearly and professionally on the phone, over email, and in person.
• You can juggle multiple tasks without losing track of details and follow items through to completion.
• You have high integrity and can be trusted with sensitive information.
• You are self-directed. Once you understand the goal, you don’t need someone watching you to get it done.
• Bilingual (Spanish/English) is a plus. Experience as a receptionist or medical/dental receptionist is also helpful but not required.

What This Role Is (And Is Not)
This is a role for someone who wants responsibility, clear expectations, and a chance to grow by doing real work that matters. You will be expected to move fast, stay organized, and hold a high standard for accuracy and professionalism.

If you want to be part of a team that values high care, high standards, and high accountability, and you’re willing to “do the boring work” that actually makes a business run, we’d like to see your application.

Benefits

Benefits and Compensation

• Competitive hourly pay and commission from franchise sales
• Sick days / PTO, vacation and holidays
• Health, dental, and vision insurance
• 401(k) with company match
• Career advancement opportunities

If you want to be part of a team that values high care, high standards, and high accountability, and you’re willing to “do the boring work” that actually makes a business run, we’d like to see your application.