Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily front-office and client-facing operations in Montgomery, Alabama. This contract position is ideal for someone who excels at organization, communication, and creating a welcoming experience for visitors and team members alike. The role will focus on administrative coordination, reception support, and general office assistance in a fast-paced business setting.

Responsibilities:

• Welcome visitors and serve as the first point of contact, ensuring a courteous and welcoming front-desk experience.

• Manage incoming calls, messages, and general inquiries while directing requests to the appropriate contacts.

• Provide day-to-day administrative support, including scheduling, document preparation, and coordination of routine office activities.

• Maintain organized records, files, and correspondence to support efficient office operations.

• Assist with client and tenant-related communication, helping address questions and support leasing or office service needs as required.

• Use Microsoft Excel and other office tools to track information, update reports, and maintain accurate administrative data.

• Help keep shared office areas presentable and operational by monitoring basic administrative and facility-related needs.

• Support short-term operational priorities and additional tasks as assigned during the contract period.

• Previous experience in administrative support, front-desk coordination, or receptionist functions.
• Ability to communicate effectively with clients, visitors, and internal stakeholders.
• Working knowledge of Microsoft Excel and confidence using standard office software.
• Strong organizational skills with the ability to manage multiple tasks and maintain accuracy.
• Experience supporting leasing, customer service, or commercial office environments is preferred.
• Reliable time management and the ability to work independently in a structured business setting.
• Detail-oriented presentation and comfort working in a smart business casual environment.