Accounts Payable Coordinator

Job Description

Job Description

We are seeking a detail-oriented and reliable Accounts Payable Specialist to manage full-cycle AP processes in a fast-paced environment. This role is responsible for invoice processing, 3-way matching, vendor management, and account reconciliations, ensuring accuracy, compliance, and timely payments.

• Perform full-cycle accounts payable processing, including invoice receipt, coding, entry, approval routing, and payment processing
• Execute 3-way matching (purchase orders, invoices, and receiving documentation) to ensure accuracy and proper authorization
• Review and verify invoices for discrepancies, pricing accuracy, and proper documentation
• Manage vendor relationships, including responding to inquiries and resolving billing issues in a timely manner
• Prepare and process weekly check runs, ACH, and wire payments
• Maintain and reconcile AP subledger to the general ledger
• Perform monthly account reconciliations, including vendor statements and accruals
• Assist with month-end and year-end close, including accruals and audit support
• Monitor aging reports and ensure timely payment of invoices to avoid late fees or service interruptions
• Maintain organized and accurate AP records in accordance with company policies and audit requirements
• Identify opportunities for process improvements and efficiencies within the AP function

Qualifications:

• 3+ years of experience in accounts payable, including full-cycle AP processing
• Strong experience with 3-way matching in a purchasing environment
• Experience with account reconciliations and month-end close processes
• Proficiency with ERP systems 
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize tasks and meet deadlines in a high-volume environment
• Strong communication and problem-solving skills