Senior Administrative Assistant- Legal

$81.9k - $100.1k

Full-time

Phillips 66

Phillips 66 & YOU - Together we can fuel the future
The Senior Administrative Assistant provides high-level administrative and operational support as a shared resource to the Vice President, Communications and Public Affairs and Vice President, Chief Compliance Officer.

This role works closely with senior leaders, executive support staff, internal partners, and external stakeholders to coordinate priorities, manage complex logistics, and support the effective operation of three departments. The successful candidate brings sound judgment, discretion, strong organizational skills, and a proactive approach to managing competing demands in a fast-paced environment.

What You'll Do

Provide comprehensive administrative support to the Vice President, Communications and Public Affairs and Vice President, Chief Compliance Officer, including effective management of time, priorities, information, and sensitive matters.

Manage calendars and schedules including scheduling meetings, resolving conflicts, coordinating across time zones, and protecting time for priority work.

Coordinate leadership meetings, staff meetings, team events, offsites, executive visits, and other engagements.

Review and coordinate briefing materials, presentations, correspondence, meeting agendas, and other executive communications.

Arrange domestic and international business travel, coordinate changes, and complete monthly expense reconciliation accurately and on time.

Support budget and expense management activities, including processing invoices, coordinating purchase-related requests, and maintaining organized financial records.

Maintain organized document storage systems, team sites, shared mailboxes, distribution lists, and records in accordance with company practices.

Support the effective use of business technology, including Microsoft Office applications, Teams, Webex, approved AI-enabled tools, and other company workflow systems.

Coordinate office operations and resolve or escalate facilities, maintenance, information technology, and meeting support needs.

Establish and reinforce consistent administrative processes that improve coordination, responsiveness, and service across the supported departments.

Handle confidential information with discretion and maintain a high level of professionalism in interactions with employees, leaders, and external stakeholders.

Perform special projects and additional responsibilities as assigned.

What You'll Bring- Required

Legally authorized to work in the job posting country

High school diploma or GED equivalent

5 or more years of experience supporting senior executives, executive offices, or leadership teams

Proficiency with Microsoft Office applications and virtual meeting platforms such as Teams and Webex.

Strong written communication, proofreading, and presentation support skills

Demonstrated ability to manage multiple calendars, deadlines, and stakeholders simultaneously

Ability to travel two to three times per year, or as needed, to support onsite meetings and events

Experience coordinating executive meetings, events and visitor logistics

Ability to manage multiple priorities in a fast-paced, high visibility environment

Ability to anticipate needs and adapt quickly to changing circumstances

What Makes You Stand Out- Preferred

Bachelor's degree

Advanced Excel and PowerPoint experience

Understanding of and adaptability to digital technology and evolving ways of working

Ability to work effectively and collaboratively with individuals at all levels, from peers to senior leadership

Flexibility and willingness to support a wide range of administrative responsibilities, including occasional work outside normal business hours for onsite meetings and events

Strong interpersonal, organizational, and attention-to-detail skills

Ability to proactively solve problems, exercise sound judgment, and deliver results

Compensation Range

This position has a base salary range of $81,900 - $100,100.
At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role's requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.
Total Rewards

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being - physical, emotional, social, and financial - is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results - personally and professionally. Benefits for certain eligible, full-time employees include:

Annual Variable Cash Incentive Program (VCIP) bonus

8% 401k company match

Cash Balance Account pension

Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP

Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards .
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, cultivate an environment of trust, seek different perspectives and pursue excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.
To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the re quisition closing date of 09/14/2026 .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 is an Equal Opportunity Employer
Nearest Major Market: Houston

Apply

Vacancy posted 3 days ago

Similar jobs that could be interesting for youBased on the Senior Administrative Assistant- Legal in Houston, TX vacancy

Senior Scheduler (Nationwide)
$147k - $179.6k
...when comparing multiple schedules Performs the delay claims process, develops delay analysis narratives, and coordinates with the Legal Department Participates in formal proposals and interviews for prospective projects Ensures adequate controls are in place so...
Senior
Legal
For contractors
Relocation
Gilbane Building Company
Houston, TX
2 days ago
Senior Administrative Assistant Corporate Sales
...Senior Administrative Assistant The Senior Administrative Assistant provides support to ensure efficient operation of the Sales department. They... ...sacrificing work-life balance. Successful candidates must have a legal authorization to work in the United States on a full-time...
Senior
Legal
Full time
Powell Industries
Houston, TX
5 days ago
Infrastructure & Capital Projects - Senior Level Crude & Refined Products Supply Scheduler, ANS
...Capital Projects LLP or one of our other legal entities - Accenture Infrastructure and Capital... ...communicate recommendations clearly to senior stakeholders and working knowledge of... ...caregiver leave; adoption and surrogacy assistance; supplemental insurance plans; an employee...
Senior
Legal
Temporary work
Work at office
Local area
Remote work
Flexible hours
Accenture Infrastructure and Capital Projects, LLC
Houston, TX
3 days ago
Senior Counsel
...Jobot in Houston seeks a Senior Counsel to handle complex, high-exposure litigation, including fiduciary and professional malpractice... ...years of litigation, a strong civil-defense background, exceptional legal writing, and the ability to thrive in a fast-paced environment....
Senior
Legal
Jobot
Houston, TX
3 days ago
Senior Counsel
...CORE LABORATORIES LP in Houston, Texas is seeking a Senior Counsel for Compliance & Data Privacy. This role involves managing the corporate... ...leadership. They will develop compliance frameworks, deliver training, and ensure adherence to legal standards. #J-18808-Ljbffr...
Senior
Legal
Core Laboratories
Houston, TX
4 days ago
Senior Counsel
...Worley, a global energy and resources company, is seeking a senior legal leader in Houston to drive strategic legal support for a major project. You will partner with regional legal teams and cross-functional stakeholders to deliver timely guidance across contracts, compliance...
Senior
Legal
Worley Group, Inc
Houston, TX
18 hours ago
Senior Remote Personal Injury Litigation Paralegal
$58.26k - $74.9k
A prominent legal advocacy firm is hiring an experienced Litigation Paralegal for a remote position. This role requires over 5 years of personal injury litigation experience and a commitment to exceptional client service. Strong knowledge of legal procedures and e-filing...
Senior
Legal
Remote work
Parnall Law
Houston, TX
3 days ago
Senior Executive Assistant
...Senior Executive Assistant Executive Assistant & Paralegal serves in a dual-capacity role providing high-level executive... ...support to senior leadership while also delivering legal and compliance-related administrative assistance to the Legal Department. This position...
Senior
Legal
Contract work
Flexible hours
CenterPoint Energy
Houston, TX
10 hours ago
Senior Associate Attorney
...Senior Associate Attorney Houston, Texas, United States Or refer someone Job Openings Senior Associate Attorney About the Job... ...state bar of Illinois. Responsibilities: Conducting legal research. Drafting and negotiating transaction documents....
Senior
Legal
Boardroom Appointments
Houston, TX
3 days ago
Senior Counsel
...Honeywell is seeking a Principal Attorney, Process Automation in Houston to serve as a senior legal advisor for the Process Automation business, managing a portfolio of complex commercial transactions. You will negotiate and draft technology and service agreements, advise...
Senior
Legal
Contract work
Honeywell Technologies
Houston, TX
4 days ago
Senior Counsel
...WM in Houston seeks a Senior Legal Counsel for Renewable Energy Transactions to support its growing renewable energy group. This role focuses on transactional work, energy commodities trading and marketing activities, and regulatory compliance support. The ideal candidate...
Senior
Legal
wm
Houston, TX
2 days ago
Senior Associate Attorney
$175k - $225k
...Established 30+ Years Premier Firm Seeking Senior Associate / Counsel-Track Trial Attorney for Litigation in Houston, TX An established... ...motions, expert challenges, and contentious hearings. Strong legal writing skills focused on trial strategy are essential. Judicial...
Senior
Legal
Hartline Barger LLP
Houston, TX
1 day ago
Senior Associate Attorney
...Job Overview A law firm seeks a passionate and detail-oriented Senior Associate Attorney to join their litigation team in Texas.... ...year, including bench and jury trials. Train paralegals and legal assistants for efficiency in litigation. Mentor less experienced associate...
Senior
Legal
Contract work
BCG Attorney Search
Houston, TX
4 days ago
Administrative Assistant
...client-focused service while guiding individuals through the legal process after serious accidents. We are proud of our... ...Description Benjamin Roberts Law, PLLC is seeking an entry-level Administrative Assistant for a part-time and/or full-time, on-site role in the...
Legal
Full time
Part time
Work at office
Benjamin Roberts Law, PLLC
Houston, TX
1 day ago
Senior Counsel
...experienced attorney to join their Houston office. The role includes drafting and negotiating complex contracts, assisting with claims, and providing legal guidance throughout project execution. The ideal candidate will have a Juris Doctorate, a valid license to practice...
Senior
Legal
Work at office
Quanta Infrastructure Solutions Group
Houston, TX
4 days ago
Senior Counsel, Renewable Transactions & Financing
...Pattern Energy in Houston, Texas, is seeking a legal expert to provide essential support across various functions, including project development and financing within the energy sector. The ideal candidate will draft and negotiate crucial agreements, ensuring compliance...
Senior
Legal
Pattern Energy
Houston, TX
3 days ago
Senior Counsel, Toxic Tort and Product Liability Defense
...Senior Counsel, Toxic Tort and Product Liability Defense About the Company Respected law firm Industry Legal Services Type Law Firm About the Role The Company is seeking a Senior Counsel with a focus on toxic tort and product liability defense....
Senior
Legal
Confidential
Houston, TX
4 days ago
Senior Title Claims Counsel In-House & Strategic
$126.1k - $168.13k
A leading title insurance company based in Houston is seeking a Senior Claims Counsel to manage title insurance and escrow claims. The role emphasizes complex legal analysis, negotiation, and litigation. Ideal candidates should have a law degree, be licensed to practice...
Senior
Legal
First American
Houston, TX
3 days ago
Senior Counsel
...Senior Counsel About the Company Respected litigation firm Industry Legal Services Type Law Firm About the Role The Company is seeking a Senior Counsel with a focus on complex, high-exposure litigation. The successful candidate will be responsible...
Senior
Legal
Confidential
Houston, TX
1 day ago
Senior Counsel
$200k
...attorneys are trusted by sophisticated clients to navigate nuanced legal issues, high-exposure claims, and bet-the-company disputes.... ...environment with serious mentorship Job Details This is a Senior Counsel position focused on complex, high-exposure litigation....
Senior
Legal
Local area
Jobot
Houston, TX
18 hours ago
Senior Attorney
...Chief Counsel, Procedure and Administration (PA) located in Washington, DC... ...handling a broad range of legal issues arising in IRS initiatives... ...an Attorney-Adviser (Tax) (Senior Technician Reviewer), you will... ...in the branch and assist with the development and drafting...
Senior
Legal
Work at office
Treasury Department
Houston, TX
4 days ago
Senior eDiscovery Counsel
...Senior eDiscovery Counsel About the Company Nationally recognized law firm focused on eDiscovery, information governance, and data-related legal matters. Industry Legal Services Type Privately Held About the Role The Company is in search of a Senior...
Senior
Legal
Remote work
Confidential
Houston, TX
4 days ago
Senior eDiscovery Project Manager
...Innovative Driven is currently seeking a Senior eDiscovery Project Manager to join the team... ...RESPONSIBILITIES: Work closely with the legal team to implement and deliver high... ..., preservation, and collection protocols Assist the legal team in creating effective data...
Senior
Legal
Remote work
Innovative Driven
Houston, TX
18 hours ago
Remote Administrative Support Assistant / Records Clerk
$50 - $70 per hour
...Remote Administrative Support Assistant / Records ClerkRemotePosition: Remote Administrative Support Assistant / Records ClerkCompany Overview:Evolution... ...- Assist with drafting and reviewing contracts and other legal documents- Conduct research and compile information as...
Legal
Hourly pay
Full time
Part time
Work at office
Remote work
Flexible hours
Evolution Sports Group
Houston, TX
1 day ago
Administrative Assistant - Title Department
...Administrative Assistant In The Title Department The Administrative Assistant in the Title Department provides essential support to the title... ...in data entry and the ability to spot minute errors in legal documentation ~ Familiarity with state-specific title laws...
Legal
Work at office
LPC Personnel, Inc
Houston, TX
1 day ago
Senior Manager
...the company's contract lifecycle management system and supporting legal, commercial, and procurement departments. The ideal candidate will have at least 5 years of experience in contract administration and a Bachelor's degree. Strong organizational skills and knowledge...
Senior
Legal
Contract work
GreenGasUSA Holdings, LLC
Houston, TX
4 days ago
Senior Counsel, Real Estate
...Senior Counsel, Real Estate About the Company Publicly traded commercial real estate company managing enclosed mall and retail properties... ...a Senior Counsel with a focus on real estate to join their legal team. The successful candidate will be responsible for a range...
Senior
Legal
Confidential
Houston, TX
4 days ago
Senior Attorney Manager
$250k
...Job Title: Senior Attorney Manager Locations: San Antonio, Corpus Christi, Austin, Dallas... ...to oversee a team of trial attorneys and legal staff at the largest Plaintiff Personal... ...supplemental insurance ~ Relocation assistance (if applicable) ~ Career advancement and...
Senior
Legal
Immediate start
Relocation package
Thomas J Henry Law, PLLC
Houston, TX
1 day ago
Senior Scheduler
CITGO PETROLEUM CORPORATION in Houston, TX seeks a Hydrocarbon Scheduler/Lead to nominate and schedule crude and products to meet commitments. You will coordinate with traders, supply chain, and terminals to optimize movement and inventories, and resolve billing discrepancies...
Senior
Remote work
CITGO
Houston, TX
3 days ago
Senior Legal Billing Specialist
$58k - $85k
BRG is looking for an experienced Billing Specialist to join its Corporate Billing Department in Houston, Texas. The role involves full charge client billing and requires at least 5 years of experience in professional services or a law firm. The ideal candidate will be ...
Senior
Legal
Brg Corp
Houston, TX
5 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Senior Administrative Assistant- Legal. Be the first to apply!