Office Manager

Office Manager Real Estate Law Firm

A busy real estate law office is seeking a professional, organized, and bilingual Office Manager to oversee daily office operations and support the firms attorneys, staff, clients, and vendors. This role is ideal for someone who is detail-oriented, polished, proactive, and comfortable working in a fast-paced legal environment.

The Office Manager will serve as the central point of contact for the office and will help ensure that administrative processes, client communication, scheduling, billing support, and office procedures run smoothly. Fluency in both English and Spanish is required.

Responsibilities

Oversee day-to-day office operations and ensure the office runs efficiently

Serve as a main point of contact for clients, attorneys, vendors, and staff

Communicate with clients in both English and Spanish in a professional and courteous manner

Manage calendars, appointments, deadlines, meetings, and office scheduling

Support attorneys and legal staff with administrative tasks related to real estate transactions and general office needs

Assist with opening and maintaining client files, organizing documents, and tracking matter status

Coordinate with title companies, lenders, realtors, clients, vendors, and outside parties as needed

Help maintain office policies, procedures, systems, and workflow improvements

Handle incoming calls, emails, mail, and general correspondence

Assist with billing, invoicing, payment tracking, deposits, and basic bookkeeping-related tasks as needed

Order supplies, manage vendors, and maintain a professional office environment

Help onboard and train administrative staff when needed

Ensure confidentiality and professionalism in all client and firm matters

Qualifications

Bilingual in English and Spanish required

Prior office management, administrative management, or legal office experience preferred

Real estate law, title, mortgage, or closing experience is a strong plus

Strong organizational, communication, and follow-up skills

Ability to manage multiple priorities and deadlines at once

Professional demeanor and strong client service skills

Comfortable speaking with clients, attorneys, vendors, realtors, lenders, and title companies

Strong attention to detail and ability to work independently

Proficiency with Microsoft Office, email, calendars, and general office technology

Experience with legal software, billing systems, or case management platforms is a plus

Ideal Candidate

The ideal candidate is someone who can take ownership of the office, keep matters moving, and create structure in a busy real estate law environment. This person should be reliable, polished, bilingual, and able to communicate confidently with Spanish-speaking and English-speaking clients. They should not need constant direction and should be comfortable being the person who keeps the office organized and on track.

Compensation

Compensation will be based on experience.

Schedule

Full-time, in-office position.