Shipping Administrator - Greenlawn NY

Shipping Administrator

Every day, BAE Systems ships the most sophisticated electronicsfrom the circuitry that powers the Mars Rover, to the communications gear that safeguards the F-35, to the low-emission solutions lighting up the City of Lights. Behind each launch, delivery, and deployment is a Shipping Administrator who turns complex contracts and purchase orders into flawless, compliant shipments that keep our missions moving. At BAE Systems you'll join a team of the sharpest analytical minds in aerospace and defensepeople who love digging through dense documents, spotting the tiniest discrepancy, and keeping multiple internal customers smiling under pressure. We value the diversity of thought that makes our logistics flawless, and we give you the flexible work environment you need to excel both at work and at home.

Our core missionsWe Protect Those Who Protect Us and We Innovate For Those Who Move the Worldare lived out every time a critical part leaves our doors on time and on spec. If you're ready to apply your meticulous eye for detail, love turning paperwork into precision-engineered shipments, and want to build a career where every document you validate helps protect the planet and the people who defend it, come build your future with BAE Systems. In this role you will be responsible for:

• Prepare & Manage Shipping Documentation
• Create, review, and release all required shipment paperwork (air waybills, barcode labels, commercial invoices, packing lists, etc.) in accordance with customer, commercial, and regulatory standards.
• Interface with multiple web portals required for shipping documentation.
• Extract & Validate Shipping Information
• Read government and commercial contracts/purchase orders, and internal requisitions to locate key shipping data.
• Identify any discrepancies between data sources that prevents the creation of shipping documents. Work with key stakeholders to reach a resolution.
• Maintain Export & ITAR Compliance
• Follow internal SOPs to ensure every international shipment meets U.S. Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR) requirements.
• Flag any missing or questionable items for Export team to review and document corrective actions.
• Interface with Internal, External & Government Stakeholders
• Serve as the primary point of contact for internal customers and our in-house government agency, DCMA (Defense Contract Management Agency).
• Coordinate with external carriers, freight forwarders, and customs brokers as needed.
• Timely Processing & Record Keeping
• Ensure all shipment requests are processed within defined service level targets.
• Generate routine performance reports.
• Maintain organized, audit ready, electronic and physical shipping records.
• Update status dashboards.