Sr. Administrative Assistant

Sr. Administrative Assistant

The University of Miami/UHealth Department of Public Health has an exciting opportunity for a full time Sr. Administrative Assistant to work in Miami, FL.

The candidate for this position will report to the Sr Administrative Officer and will manage the Faculty Administrative Support Staff Unit for the Department of Public Health Sciences' general administrative matters. The Senior Administrative Assistant performs both technical and complex administrative projects as well as general clerical work in support of the day-to-day operations of the faculty administrative support staff. Apply independent judgment in the completion of assignments which include data compilation and analysis, the development and preparation of unit and project and discretionary budgets, and monitoring faculty administrative support unit expenses. Will act as a lead to lower level administrative staff assigned to the unit.

Core Responsibilities:

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Core Qualifications:

• High School Diploma or equivalent. Bachelor's degree preferred.
• Minimum 3 years of relevant experience required. Five (5) years of progressive related experience preferred.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
• Knowledge of routine office practices and procedures. Knowledge of simple data processing and transmission principles
• Ability to utilize computerized information systems
• Ability to read and decipher data on source documents to be entered
• Ability to understand and follow oral and written instructions
• Must be self-starter, organized, and able to follow through on tasks in timely manner
• Ability to be proactive in identifying areas in operations where the candidate can make positive contributions
• High level of competence and integrity in organizational and interpersonal skills
• Effective communication skills and detailed oriented
• Proficient computer skills (PowerPoint, WORD, internet searching)
• Transcription experience a plus
• Familiarity with new UM systems and ability to train others

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.