Accounting & Purchasing Assistant

Job Description

Job Description

Who are we?

For more than 30 years, CorePlus has provided Puerto Rico with anatomical pathology laboratory services and clinical analysis with innovation and precision. Our commitment is, to be a leader in the transformation of pathology to the digital world .

In 2020 we deployed our digital pathology platform, being the first organization in Puerto Rico to make the transformation. Known worldwide for operating the use of Artificial Intelligence (AI) in the diagnosis of prostate and breast cancer, CorePlus stands out for being avant-garde.

If innovation and compassion appeal to you, we invite you to join our mission and become part of our family; we offer excellent benefits including health plan, dental, vision, 401k, paid vacation, and life insurance.

The Position

The Accounting & Purchasing Associate supports the general accounting functions and purchasing operations. This position performs clerical, accounting, and purchasing-related tasks with a focus on accurate recordkeeping, transaction processing, vendor coordination, and operational support. The Assistant works under the supervision of the Accounting Supervisor and is a key member of the finance team

Responsibilities

• Process invoices and purchase orders for accuracy and proper coding
• Maintain and update accounting and purchasing records and databases
• Assist in the preparation and support of accounts payable and accounts receivable reconciliations
• Review daily cash reconciliations prepared by operational areas for accuracy and completeness
• Prepare and perform bank deposits in accordance with company procedures
• Record cash deposits and related transactions accurately in the accounting system
• Assist with follow-up on outstanding invoices and vendor account discrepancies
• Coordinate with vendors to obtain quotes and assist with purchase order processing
• Track inventory levels and assist in reordering supplies based on established procedures
• Assist in month-end closing activities by preparing schedules and supporting documentation
• Maintain proper filing (physical and electronic) of accounting, purchasing, and cash documentation
• Communicate with suppliers to resolve routine operational issues under supervision
• Support audit and internal review requests by organizing required documentation
• Perform other related duties as assigned
• Report any situation that may affect the fulfillment of their duties

Requirements and Skills

• Associate degree in Accounting, Finance, Business Administration, or related field.
• 0–2 years of experience in accounting, purchasing, cash handling, or administrative support roles.
• Experience with QuickBooks or related accounting software preferred.
• Familiarity with GAAP a plus.
• Proficient in Microsoft Excel (intermediate: data entry, formulas, basic reporting)
• Proficient in Microsoft Word and Outlook.
• Bilingual (English/Spanish) preferred; strong English proficiency required.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy in numerical work
• Excellent organizational and time management skills
• Ability to prioritize multiple tasks and meet strict deadlines
• Ability to work independently and follow established procedures
• Reliable attendance and professional demeanor
• Strong ethical standards and commitment to confidentiality
• Ability to communicate clearly with vendors and internal teams

CorePlus is an equal employment/affirmative action opportunity employer. It does not discriminate against any qualified person on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.