Sheriff's Custody Records Coordinator (Internal Hennepin County applicants only)

Custody Records Coordinator

The Hennepin County Sheriff's Office (HCSO) is seeking a Custody Records Coordinator (CRC). As a CRC you will prepare and process criminal justice documents in the HCSO Central Records Unit. The Hennepin County Adult Detention Center Records Unit is responsible for processing approximately 40,000 inmate bookings annually. It is also responsible for coordinating records for about 700 daily detainees, processing about 150 releases a day and entering and clearing 150 warrants each day.

Location and hours: This position is located in downtown Minneapolis at the Hennepin County Public Safety Facility, 401 South 4th Avenue, Minneapolis, MN 55415. Shifts may start at 6:00 a.m., 2:00 p.m., or 10:00 p.m. and include weekends and holidays. Shift and weekend differential are paid for qualifying hours. You must be able to work all shifts and days of the week; candidates indicating limited availability will not be considered for this position.

About the position type: This is a full-time benefit earning position. You must be a current regular or probationary employee of Hennepin County to apply for this position. Note: Limited duration employees are not eligible. This position is internally classified as a Sheriff's Records Coordinator.

In this position, you will:

• Prepare and process criminal justice documents, respond to court orders by interpreting orders and initiating appropriate actions, and compose reports utilizing word processing, spreadsheet, and database software applications.
• Initiate actions in compliance with court case disposition and inmate release/transfer process.
• Accept cash bails and bonds for Hennepin County and other jurisdictions.
• Initiate, coordinate, and facilitate weekend judicial review sessions for judge, pre-trial, city and county attorney's offices, Minneapolis Police Department, and the Sheriff's Office.
• Work with law enforcement agencies, crime victims, the judiciary, and the general public.
• Review warrant and custody documents for accuracy and legal compliance prior to the acceptance of inmates into the Public Safety Facility.
• Schedule in-custody inmates for Hennepin County District Court appearances.

Need to have:

• Two years of general clerical experience and one of the following:
• One year or more of records experience with a public criminal justice agency.
• One year or more of records experience with a district court.
• One year or more of experience as a Hennepin County Public Safety Records Clerk.
• Four years of experience as Hennepin County Detention Deputy in court staging, release unit or transfer release.
• Ability to obtain State of Minnesota Criminal Justice Information Systems (CJIS) certification.

Nice to have:

• Knowledge of computer word processing and spreadsheet software (e.g. Microsoft Word and Excel), and Sheriff's Office and Hennepin County specialized computer systems.
• Experience: Applying various laws, rules, and procedures pertaining to the criminal justice system. With inmate intake processing including booking, identification, inmate interviews, and other system queries. Handling complaints and protected information in a tactful and confidential manner. With Hennepin County criminal justice database, Criminal Justice Information System (CJIS), National Crime Information Center (NCIC), Sheriff's Office policy and procedure, and Automated Fingerprint Identification System (AFIS).
• Ability to: Maintain strict confidentiality in compliance with policies and procedures for sharing information with both staff and the public. Train, coach, and mentor employees and build solid team morale. Relay negative information with tact and in a non-threatening manner. Handle multiple complex and simultaneous tasks by setting priorities to meet deadlines. Work respectfully and efficiently with people who have varying levels of English skills.

Candidates with fluency in another language in addition to English are encouraged to apply. Bilingual candidates who pass a language assessment may qualify for additional bilingual pay and duties.

About the department: The Hennepin County Sheriff's Office serves the county's 1.2 million residents. State law mandates most of the sheriff's office duties, including managing the county jail, providing security to the district court, and patrolling the waterways in the county. The Sheriff's Office also runs specialized initiatives like Criminal Information Sharing and Analysis (CISA), Violent Offender Task Force (VOTF), Crime Scene Investigation, Criminal Investigation, Community Outreach and Employee Wellness. The mission of the Hennepin County Sheriff's Office is: Serving and protecting all in our community by furthering equal justice, safety and wellness.

About Hennepin County: Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that eliminate disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive. Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest). Hennepin County envisions an organization where our commitment to diversity and the elimination of disparities is fundamental in providing excellent service to our community. Your future. Made here. This posting may be used to fill current and future vacancies.