Accounting Manager

Job Description

Job Description

The Accounting Manager is responsible for providing consistent leadership in the financial area of the hotel by supplying management with guidance and training. He/she is also responsible for focusing on the profitability of the business, maintaining accurate and timely financial reporting, ensuring acceptable levels on internal control, ensuring compliance with all federal, state, and local regulations, and safeguarding owners/investors assets.

Responsibilities

• Effectively manage and communicate cash flow-related issues. This includes the accurate and timely preparation of monthly financial statements for the property: cash flow statements, management of receivables, payables, cash balances, control mechanisms, and timely deposits of all funds.

• Monitor hotel revenues and expenses and ensure the accurate recording in accordance with the hotels established guidelines. Monitors and controls Hotel’s cash flow and operating forecast.
• Creates annual budgets and monthly variance analysis. Investigate and critique variances to budget or to prior year and offer practical improvement methodologies to management.
• Ensure hotels’ compliance on all regulatory licenses and permits, leases, contracts, legal agreements, and the proper execution of all operational taxes. Provide assistance to management in enforcing compliance on all these items.
• Analyze financial data and operations in order to assist and advise management in maintaining the hotels’ financial objectives.
• Complies with Standard Accounting policies and procedures and internal controls for finance and accounting operations
• Timely reviews and approval of all balance sheet accounts, including monthly bank reconciliation and general ledger account reconciliations. 
• Establish and continually audit all internal financial controls including purchasing, cash handling, disbursements, inventories, hotel assets, master keys, payroll, and employee records.
• Successful completion of all internal and external financial audits, including delivering information requested by auditors on a timely basis.
• Hire, train, supervise and develop staff, including coaching, counseling and discipline.
• Maintain compliance with hotels’ standards and regulations to ensure safe and efficient operation of the hotel.
• Directs or prepares all financial reports in accordance with hotels requirements, meeting various due dates and deadlines.
• Report responsibility - Weekly: A/R & A/P Aging, Flash Reports, Payroll Reports, Revenue Updates
• Report responsibility - Monthly: Financial Statements, Forecasting Key Statistics Report, Cash Flow
• Report responsibility - Annual: Budgets
• Timely interacts with Executive Committee members to assure that property operations are on track and under control at all times.
• Monitor hotels’ compliance in meeting required report deadlines and due dates and react accordingly.
• Monitor the accurate production of the hotel daily operating report.
• Executes other special projects and responsibilities as assigned.

Qualifications

• At least 2 years of related progressive experience in hotel Accounting or related field; or a 4-year college degree with an Accounting/ Finance concentration and a minimum of 2 years of related progressive experience; or a 2-year college degree and a minimum of 4 years of related progressive experience. 1-year comparable payroll.

• Knowledge of basic payroll operations.

• Proficient skill level with Microsoft Windows, Microsoft Word, Outlook& Excel.

• Proven ability to work well with others.

• Well-organized and self-directed. 

• Maintain a warm and friendly demeanor at all times.

• Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service oriented manner.

• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.