Architecture - Construction Administrator

Job Title: Construction Administrator Department: Architecture Reports To: Managing Director/Studio Director FLSA Status: Exempt

GENERAL SUMMARY

The Construction Administrator plays a critical role in ensuring the successful execution of architectural and construction projects across the Southeast. Reporting to the Managing Director or Studio Director, this position is responsible for supporting project scope, schedule, and budget while working collaboratively with the Project Architect, Project Designer, and multidisciplinary internal teams. The Construction Administrator helps maintain design integrity, oversees construction-phase documentation, and ensures that projects progress efficiently, accurately, and in alignment with firm standards. This role requires a highly organized, proactive, and detail-oriented professional who thrives in a collaborative environment and can manage multiple concurrent projects with confidence and clarity.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

ESSENTIAL DUTIES

This position requires working closely with a team of in-house architects, interior designers, planners, landscape architects, and consultants on multiple projects with a variety of project diversity throughout the Southeast to meet scheduled deliverables. The successful candidate must be a leader, self-starter, organized, flexible, and possess a strong work ethic. The following duties are normal for the position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Project Coordination & Administration Work closely with in-house architects, interior designers, planners, landscape architects, and external consultants to support multiple projects simultaneously. Maintain ongoing correspondence with consultants regarding submittals, schedules, and project updates. Coordinate project schedules and ensure timely delivery of construction administration tasks. Manage and track project documentation, including shop drawings, RFIs, contracts, and related records. Support the Managing Director in maintaining project scope, schedule, and budget throughout all phases of construction. Construction Oversight & Site Support Travel to project sites throughout South Carolina and/or North Carolina to observe construction progress and verify compliance with design intent. Assist in identifying and resolving construction-related issues in collaboration with project teams. Review payment applications for accuracy and alignment with project progress. Documentation & Technical Review Read, interpret, and evaluate construction documents with a high level of technical accuracy. Record and track construction-phase documentation, ensuring completeness and compliance with project requirements. Support the design and procurement processes by coordinating information flow between project teams and consultants. Work effectively within a team environment, contributing to a positive, professional, and solution-oriented culture. Collaborate with multiple teams simultaneously, balancing competing priorities and deadlines. Demonstrate leadership qualities through reliability, integrity, thoughtful communication, and a strong work ethic.

REQUIRED SKILLS AND ABILITIES

Strong technical understanding of construction documents and the ability to interpret architectural and engineering drawings. Ability to accurately record and track shop drawings, RFIs, contracts, and related documentation. Solid understanding of design and procurement processes. Ability to review payment applications with precision and attention to detail. Excellent written and verbal communication skills. Strong organizational skills with the ability to manage multiple concurrent projects. Demonstrated problem-solving and critical-thinking abilities. Strong project management skills, including the application of tools, techniques, and methodologies to meet project requirements. Professional presence demonstrated through competence, reliability, honesty, integrity, respect, positivity, and active listening. Graphic presentation skills, including hand drawing and computer rendering. Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator). Proficiency in Microsoft Office (Word, Excel, PowerPoint). Proficiency in AutoCAD. Familiarity with Deltek Vision, AIA contract documents, and Revit. Maintains a professional presence during virtual meetings. When participating in meetings through Microsoft Teams or other video conferencing platforms, employees are expected to be on camera unless otherwise approved or circumstances prevent camera use.

EDUCATION AND EXPERIENCE

Bachelor's or Master's degree in Construction Management or a related field. Minimum of 7 years of progressive experience in construction administration or a closely related discipline. Experience working with multidisciplinary design teams is preferred.

CAREER PROGRESSION

We are passionate about supporting your career progression and professional growth. GF maintains a career progression framework that illustrates typical advancement in both title and responsibility. During the annual performance review process, and at other appropriate times, we will discuss the skills, experience, and competencies that may be demonstrated to achieve the next level position. Career progression is not prescriptive. Advancement is based on a combination of demonstrated capability, technical and interpersonal skills, experience, initiative, attitude, performance, and overall contribution to the firm. We encourage open, direct, and ongoing conversations with your manager regarding your career goals and professional development. We also recognize that not every employee aspires to continued upward advancement. If you are content in your current role, we are committed to supporting your growth through expanded responsibilities, new challenges, and horizontal development opportunities that allow you to remain engaged, challenged, and professionally fulfilled while maintaining your current level.

BENEFITS

Health and Wellness Support We prioritize the well-being of our team members through comprehensive medical, dental, and vision plans, along with a generous Firm contribution to health savings accounts. Other programs that further emphasizes our dedication to the holistic health of our employees include: voluntary short- and long-term disability; voluntary life insurance; accident, critical illness, and hospital indemnity benefits; monthly wellness reimbursements; telehealth benefits; mental health counseling; employee assistance programs; Medicare transition services; and financial wellness benefits. Professional Development Opportunities Dedication to continued learning is ingrained in our culture. Our tuition reimbursement program empowers employees to pursue continuous learning, enhancing their education and skill sets to excel in their careers. Mentorship opportunities and benefits such as paid membership to a professional organization and opportunities for selection into our Next Generation Leadership Training or Associates and Directors Program further supports the growth and development of our team. Ownership and Prosperity As an ESOP company, GF takes pride in offering every team member a stake in our success. Through the Employee Stock Ownership Plan, our employees benefit from shared company prosperity, creating a culture of shared goals and achievements. You fund your 401(k) through paycheck deferrals, and GF matches your deferrals into the ESOP with shares of company stock. Work-Life Integration We understand the importance of Work-Life Balance. Our commitment to flexible work schedules, paid time off, paid holidays, half-day Fridays, and paid parental leave allows our team members to achieve professional success while maintaining a fulfilling personal life.

EQUAL EMPLOYMENT OPPORTUNITY (EEO)

We are an equal opportunity employer and are committed to fostering a diverse, inclusive, and respectful workplace. All employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship status, disability, medical condition, genetic information, marital status, familial status, partnership status, protected veteran status, uniformed service member status, or any other status protected by applicable federal, state, or local law.

PAY TRANSPARENCY

Where required by applicable law, the pay range for this position is provided in the job posting. Compensation is determined based on a variety of factors including, but not limited to, skills, experience, education, internal equity, geographic location, and business needs. This position may also be eligible for discretionary bonuses and or benefits in accordance with applicable plans and policies.

PAYROLL

Employees paid on a bi-weekly basis, consisting of 26 pay periods annually, and is issued in arrears. Direct deposit is available.

AT-WILL EMPLOYMENT

Employment with GF is at will , which means that either the employee or GF may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. Nothing in this job description or posting creates a contract of employment or alters the at-will nature of employment.

WORK ENVIRONMENT

Work may be performed in a standard office setting, onsite at client locations, and or on active construction or project sites. Work environments may include exposure to weather conditions, uneven terrain, construction equipment, and other site-related conditions.

PHYSICAL DEMANDS

This position requires sufficient physical ability, with or without reasonable accommodation, to perform essential job functions. These may include sitting or standing for extended periods; walking on uneven surfaces; stooping, bending, kneeling, crouching, reaching, and twisting; lifting, carrying, pushing, and or pulling light to moderate amounts of weight; operating office and field equipment requiring repetitive hand movement and fine motor coordination; communicating verbally and in writing; visual acuity within normal range with or without correction; and hearing within normal range with or without correction. This position may require physical mobility on and around active construction sites before and after installation of infrastructure and site improvements.

REASONABLE ACCOMMODATION

We are committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants throughout the hiring process. If you require a reasonable accommodation to apply for a position or to perform essential job functions, please notify us. Reasonable accommodations may include modifications to the application process, work procedures, equipment, or work environment, in accordance with applicable law.

BACKGROUND CHECK

Employment may be contingent upon successful completion of a background check, reference check, and or drug screening, consistent with applicable federal, state, and local laws, including fair chance and ban-the-box requirements.

SAFETY & COMPLIANCE

Employees are required to comply with all Company and client on-site safety policies and procedures. Personal protective equipment (PPE) may be required when working on construction or project sites.

WORK AUTHORIZATION

Applicants must be legally authorized to work in the United States. GF participates in E-Verify and will verify employment eligibility in accordance with federal law.

HARASSMENT-FREE WORKPLACE

We are committed to maintaining a professional work environment free from discrimination, harassment, retaliation, and inappropriate conduct. All employees are expected to uphold these standards and will attend annual harassment prevention training.

DISCLAIMER

This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications and may be modified at any time to meet business needs. #J-18808-Ljbffr Greenberg Farrow in