Human Resources (HR) Assistant

Job Description

Job Description

We are looking for an organized Human Resources (HR) Assistant to provide day-to-day support across office administration and HR operations. This Long-term Contract position is fully onsite, Monday through Friday, and is ideal for someone who can balance employee support, documentation, and business office coordination in a fast-paced environment. The role contributes to recruitment, onboarding, payroll support, file maintenance, and general administrative activities while helping the office run efficiently and professionally.

Responsibilities:
• Support daily human resources and front-office activities by coordinating administrative tasks, maintaining organized records, and responding to routine inquiries from staff and visitors.
• Assist with recruiting and onboarding processes, including interview scheduling, pre-employment steps, onboarding paperwork, and screening coordination.
• Maintain accurate personnel and resident documentation by updating files, ensuring compliance standards are met, and preserving confidentiality.
• Provide payroll and billing assistance by gathering required information, tracking charges, and helping process related business office transactions.
• Offer clerical support to department leaders and the Executive Director through calendar coordination, document preparation, correspondence, and meeting support.
• Help manage HRIS and other office systems by entering data, verifying information, and resolving routine record discrepancies.
• Contribute to employee relations support by handling basic requests professionally and escalating sensitive matters when appropriate.
• Assist with community business operations such as apartment rental coordination, resident-related administrative support, and general office workflow improvement.
• Perform additional administrative or human resources duties as assigned to support smooth daily operations across the community.• At least 2 years of experience in office support, administrative assistance, or human resources coordination.
• Prior exposure to HR administration, including onboarding, personnel records, or employee support activities.
• Working knowledge of HRIS platforms and Microsoft Office applications.
• Experience handling confidential information with professionalism and discretion.
• Ability to manage multiple priorities, stay organized, and follow through on detailed processes.
• Strong written and verbal communication skills in an office setting with attention to detail.
• Experience with payroll support or related HR tasks is preferred.
• Must be able to work onsite Monday through Friday and meet all pre-employment requirements.