Accounts Receivable Specialist

Finance PositionAnnounced to create a register for one anticipated vacancy 35 hours per week position. Under general supervision, performs a variety of finance work in the maintenance and preparation of financial accounts and records for the City. Responsible for the billing, receipt, and the accounting of funds due to the City for property liens, property tax, leases, and related department revenues. Reports to the Assistant Finance Director.Essential job functions:Creates and maintains lease receivables spreadsheet(s) of all receivables due from non-governmental sources leasing from the City – prepares, produces, and mails invoices; posts payments, and prepares reports of balances and past due accounts.Collects payment in cash, check, and/or credit card and reconcile the collections daily.Produces and issues lien invoices regarding properties in violation of weed, demolition, and/or tax ordinances which are produced and maintained in departmental accounting software (currently Munis and related software).Assists the Property Tax Administrator in: the calculation of taxes, effecting Delayed Homestead Exemptions and change orders; preparing and processing tax notices; receiving and posting tax payments; and the processing of redemptions and cancellations.Receives and/or reviews various records and reports such as department deposits, taxes due, weed liens, postage problems, office equipment inventory, tax payments, tax research request, mail, and accounts payables.Conducts research of departmental records for tax history and the preparation of tax certificates as requested by departmental supervisors or by the Property Tax Administrator.Posts financial data to appropriate accounts in the automated accounting system (currently Munis) according to department procedures. Just entry of those payments and depositsReviews financial reports, departmental records, and documents to verify validity of account discrepancies and effect corrections.Operates a variety of office equipment and machinery such as postage machine, shredder, computer, calculator, scanner, electric stapler, staple remover, etc.Utilizes a variety of supplies such as tax bills forms, research certificates, call log books, weed invoices, general office supplies, etc; and a variety of computer software such as Munis, Microsoft Office, Papervision etc.Interacts and communicates with various groups and individuals in person, by telephone, or in writing including Finance Director, Assistant Finance Director, other Finance Department staff, other City personnel, mortgage companies, homeowners, and the general public. May explain tax statements and penalties to the citizens and/or their agent in person, by phone, or via correspondence.Performs routine clerical tasks, including but not limited to preparing reports and correspondence, proofing and edit correspondence and records as assigned, copying and filing documents, sending and receiving faxes, entering and retrieving computer data, scanning in to Papervision and archiving paper records.Monitors financial position of various accounts for atypical fluctuations; prepares necessary reports/alerts when necessary.Provides clerical support to the Chief Financial Officer and the Assistant Finance Director as needed.Performs related duties as required.Minimum qualifications:Requires a high school diploma or equivalent supplemented by three or more years of experience in accounting, bookkeeping, or related financial in which some of the experience dealt with accounting for property transaction and/or Accounts Receivables. Must possess a current, valid Louisiana identification card or driver's license.NOTE: An accredited associate's degree or higher in accounting/bookkeeping may substitute for one year of the required experience stated directly above.Examination: Assessment of training and related experience Weighted 100%Supplemental information:The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act. An attached resume will not replace a completed application. ****REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.**** DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.BenefitsHealth insurance: Comprehensive medical benefits options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the following month, following full-time employment. Dependent coverage is also available. The City of Kenner also offers voluntary insurance plans: DENTAL, VISION, and SUPPLEMENTAL INSURANCE PLANS (VOLUNTARY LIFE, CANCER, ACCIDENT, CRITICAL ILLNESS, HOSPITAL CONFINEMENT, LONG-TERM DISABILITY and SHORT-TERM DISABILITY). LIFE INSURANCE: All full-time employees are insured under a Group Life Insurance policy through Prudential Life Insurance Company. The coverage is one and half times the employee's salary, up to $300,000. The policy also provides a Basic Accidental Death and Dismemberment benefit. The premium cost is covered by the City of Kenner. Coverage is effective the first of the following month, following full time employment. RETIREMENT SYSTEM: The City of Kenner's regular full time employees are enrolled with the Municipal Employees Retirement System of Louisiana. Both the City of Kenner and the employee contribute the required percent to the system. The employee's contributions are kept on account and will be refunded, if the employees leaves employment before they are retirement eligible. DEFERRED COMPENSATION: The City of Kenner currently participates in a 457 Plan with MassMutual. This is a voluntary investment program that the employees are allowed to participate in at a contribution rate of their choice (must be within the designated maximum and minimum limits, as set for by Plan Document). The City of Kenner does not contribute to the 457 Plan. HOLIDAYS: Sixteen paid official holidays are observed, plus any other holidays which may be declared by the Mayor. ANNUAL AND SICK LEAVE: Eligible Kenner employees earn annual leave and sick leave. Accrual of hours will increase based on the number of years of service. WORKING TEST PERIOD: Upon appointment to a position in the classified service, the employee shall serve a working test period of six (6) months, unless extended. EAP: The Employee Assistance Program (EAP) is a program which provides a professional to help employees and their families to resolve problems. This service is 24 hrs. / 7 days per week, voluntary participation and confidential. Kenner reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.