Executive Coordinator I

Job Description: Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world's largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better. When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life's work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work. Job Overview: The Executive Coordinator I provides complex administrative support to senior leadership and plays a key role in driving operational efficiency across the department. This role involves preparing reports and correspondence, managing projects and programs, and optimizing internal processes. The Executive Coordinator I also serves as a liaison across teams and external partners, ensuring smooth communication and coordination. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. Work Arrangement: This role is not eligible for relocation assistance. This role will report to the Regional Office in Seattle, WA 3 days a week (Tuesday, Wednesday, and Thursday). Travel: 10% Salary Range: Washington State: $30.46–$32.49/hr Key Responsibilities: Provides support to the American Red Cross Northwest Region leadership team (Regional CEO/board/executive directors), including executive assistant support (calendar, travel, etc.) for the RCEO. Perform a variety of complex administrative duties, with little supervision and exercising confidentiality. Prepare and maintain memos, records, reports, data or correspondence for management or staff review. Review correspondence for consistency with corporate policies and practices. May develop high‑level presentations and/or spreadsheet reports and run specialized queries from department database. Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications. Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications. May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a cross‑functional project team or serve as a project manager for an intra‑department project. May provide functional supervision to clerical/administrative staff assigned to unit. Scope: Extensive knowledge of the job. Comprehensive acquaintance with both general and specific aspects of the job and the practical application to complex problems normally encountered. Contact with individuals representing other organizations or individuals of significant importance within organization. Minimum Qualifications: Education: High School or equivalent required. Experience: Minimum 7 years of related experience or equivalent combination of education and related experience required. Management Experience: N/A Skills & Abilities: Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills required. Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred. Ability to prepare and edit complex documents is preferred. Ability to work on a team. Travel: None or very little. Preferred Qualifications: Experience engaging with board members and high‑profile community leaders. Demonstrated experience in project management, including planning, tracking, and driving initiatives to completion in alignment with executive priorities. Proven ability to manage multiple, competing tasks and projects in a highly matrixed, fast‑moving environment while maintaining accuracy and attention to detail. Exceptional skill in navigating high‑demand, high‑urgency situations, with the ability to quickly assess priorities, adjust workflows, and ensure timely execution under tight deadlines. Adept at working under pressure, demonstrating sound judgment, composure, and resourcefulness when handling urgent requests or shifting executive priorities. Proactive mindset with a track record of anticipating needs and taking initiative to solve problems before they arise. Benefits: Medical, Dental, Vision plans Health Spending and Flexible Spending Accounts PTO: Starting at 15 days a year; based on FLSA status and tenure Holidays: 11 paid holidays comprised of six core holidays and five floating holidays 401(k) with 6% match Paid Family Leave Employee Assistance Disability and Insurance: Short + Long Term Service Awards and recognition The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws. #J-18808-Ljbffr American Red Cross