Procurement Administrator - Capital Projects

Job Description

Job Description

Join our Team!

Our employees are thriving both inside and outside of the office. We are growing faster than ever and it’s not because of what we do, but how we do it. It’s simple, our employees are our greatest asset. We value them and give them every reason to stay happy and motivated. We perform at high levels, fueled by an eclectic team. We boast a fun, energizing workplace with an emphasis on innovation, teamwork, quality work, and customer satisfaction.

COMPENSATION AND BENEFITS:

• Salary Range: Competitive based on Individual Experience
• Medical, Dental & Vision Coverage
• 401 K Program
• $100K Life Insurance
• Accelerated Growth Opportunities
• Access to the Largest Construction Projects
• Nationwide Offices
• A competitive and Rewarding Environment
• A Diverse and Inclusive Workplace

YOUR CAREER STARTS HERE!

ABOUT US:

Tomarco Contractor Specialties LLP, (dba ISAT Total Support) is a pioneer in MEP subcontractor services, blending engineering expertise, manufacturing experience, and wholesale distribution. Since 1977, our commitment to innovation has led to cost reduction, faster installation, and a safer working environment for projects of all sizes worldwide. Our dynamic team of over 700 professionals specializes in MEP support design, technical VDC (Virtual Design and Construction), project management, detailing, project support, and more. We offer holistic solutions for projects of any size, and believe in a collaborative approach that streamlines the design and construction process, reducing project completion times.

Headquartered in Southern California, ISAT also has offices in Northern California, Nevada, Arizona, Oregon, Washington, Utah, Georgia, North Carolina, Chicago, Atlanta, New York, Texas, and Puerto Rico. Additional expansion is expected.

INTRODUCTION

This position is based on our Corporate Offices in La Mirada, CA, with the ability to work remotely. The Procurement Administrator provides administrative and operational support to the Procurement Manager and procurement team by coordinating purchase orders, vendor communications, documentation, and tracking procurement activities for capital projects. The role is responsible for ensuring accurate procurement records, timely order processing, and effective communication between vendors, suppliers, engineering teams, and internal stakeholders.

RESPONSIBILITIES

• Create, process, and maintain purchase orders and procurement documentation.
• Assist with vendor onboarding, pre-qualification, and supplier database management.
• Track purchase orders, deliveries, invoices, and order status updates.
• Coordinate with vendors and suppliers to obtain quotes, lead times, and product information.
• Maintain accurate procurement records, contracts, and supplier documentation.
• Support the Procurement Manager with contract administration and vendor communications.
• Monitor order progress and communicate any delays, backorders, shortages, or discrepancies to project teams.
• Work closely with engineering and project teams to ensure procurement requirements are accurately documented and fulfilled.
• Assist with budget tracking and spend reporting for assigned projects.
• Prepare procurement reports, spreadsheets, and status updates for management review.
• Ensure procurement activities comply with company policies and procedures.
• Support inventory and material tracking activities as needed.
• Assist in identifying process improvements to increase procurement efficiency.
• Maintain organized electronic and physical filing systems for procurement records.

REQUIREMENTS

• Bachelor’s Degree in a business-related field like Business Management, Contract Management or Procurement.
• 5+ years of experience working as a Procurement Clerk, Junior Buyer, or any other related position.
• Negotiation experience of any kind.
• Industry and market experience.
• Certification preferred but not required, such as the Chartered Institute of Procurement & Supply (CIP) certification, NVQ certifications in Supply Chain Management and Higher National Diploma/Certificate in Procurement). 

ABILITIES:

• Shows inventiveness in completing tasks. 
• Self-motivated and able to work independently for extended periods of time. 
• Analytical person with quick result driven solutions.
• Capable of creating custom purchases for engineered and client conditions.
• Actively looks for, develops, and shares better solutions or ideas. 

OTHER:

Further Qualifications— The successful candidate must also pass a background check

*Equal Opportunity Employer