Executive Assistant and Project Coordinator to the AVC Health Advancement

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Updated: Dec 14, 2025 Location: Orange-Campus Job Type: Department: Health Advancement

Job Opening ID: 62771 Reports To: Associate Vice Chancellor, Health Advancement Working Title: Executive Assistant and Project Coordinator to the AVC Health Advancement Department: Health Advancement Bargaining Unit: 99 FLSA: Exempt Payroll Job Code: 007384 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: 8-5, M-F Employee Class: Career

Position Summary:

In 1965, the University of California, Irvine was founded with a mission to catalyze the community and enhance lives through rigorous academics, cutting-edge research, and dedicated public service. A top public university, UCI has become internationally recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. Today, UCI continues to inspire change and pioneer new ideas with the support of its generous partners, alumni and friends. Through the combined efforts of the University Advancement & Alumni relations team, the University is able to share its amazing achievements, build lasting relationships and generate support for important campus programs and initiatives. University Advancement seeks to strengthen contributions in research, education, and service; accelerate the university's place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people's lives.

Under the general direction of the Associate Vice Chancellor, Health Advancement, the Executive Assistant and Project Coordinator is responsible for providing high-level project management and administrative support to the Associate Vice Chancellor for Health Advancement on a wide range of issues, projects, programs and other matters for Health Advancement programs, which includes all of the Health Affairs fundraising teams and associated programs. The incumbent will perform coordination of complex, confidential and sensitive issues of a broad scope related to fundraising programs Health Affairs-wide and will inform the Associate Vice Chancellor of the emerging issues and events that affect Health Advancement and provide analysis and recommendations on a portfolio of strategic issues. This position will serve in a liaison role, responding with tact and diplomacy for the Associate Vice Chancellor through verbal and/or written communications. The incumbent independently gathers data from a variety of sources, evaluates and analyzes data, prepares detailed information and recommendations for various projects, presentations, meetings and conferences. This position will manage a complex appointment calendar and telephone calls for the Associate Vice Chancellor and will provide high-level project management and administrative support on a wide range of issues, projects, programs and other matters.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$61,100.00 - $80,000.00 (Annual Salary) Expected Pay Range within the Full Salary Range $61,100.00 - $107,100.00 (Annual Salary)

Required:

• A minimum of three years of demonstrated experience providing support to an executive or multiple executives • Some Advancement experience preferred

Bachelor's degree in related area and / or equivalent experience / training.

Familiarity with the organization's processes, protocols and procedures. Thorough knowledge of common organization-specific and other computer application programs. Solid analytical / problem-solving skills. Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Strong service orientation. Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. Advising and counseling skills. Ability to multi-task with demanding timeframes. Ability to use high-level discretion and maintain a high level of confidentiality and to handle sensitive, confidential information and requests generated by high-level business executives, major donors or campus administrators. Working knowledge of the dynamics of fundraising and the concepts of development for academic institutions. Skilled in proofreading, editing and independently drafting correspondence. Demonstrated writing ability. Solid skills in problem identification. Demonstrated ability to analyze data, interpret relationships, and determine appropriateness in order to recommend decision in its use. Ability to work independently and as part of a team to achieve the department's goals. Demonstrated skill in arranging scheduling and calendaring.

Preferred:

Knowledge of Salesforce

Special Conditions Preferred:

• May be required to drive on occasion in order to perform the routine or essential job responsibilities for the position. • May be required to work nights and weekends occasionally in support of events • Must possess a valid California driver license and participate in the DMV Pull Notice Program

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at View phone number on us.fitly.work or [email protected].