Administrative Assistant

$31.50 per hour | Full-time

Use your skills to maintain accurate records and help coordinate clinical operations, staffing records, quality assurance, regulatory tracking, and corporate reporting. This role requires strict compliance with HIPAA, facility security policies, and regulatory standards.

Why join the MTC team?

• Medical, dental, vision and prescription benefits

• Paid vacation, sick time and holidays

• 401(k), life insurance, disability coverage and employee assistance program

• Education assistance, military leave and opportunities to make a meaningful difference

What you will do

• Provide administrative support to the HSA, DON, and medical leadership team.

• Manage departmental calendars, meeting coordination, and conference scheduling.

• Prepare meeting agendas, minutes, and follow-up action trackers.

• Maintain organized medical department filing systems (electronic and hard copy).

• Draft professional correspondence, memos, reports, and corrective action documentation. Proofread material to verify accuracy.

• Assist with corporate reporting submissions and data collection requests.

• Assist in preparing documentation for audits/surveys.

• Track policy review dates and maintain master policy logs.

• Maintain credentialing and licensure records for medical staff.

• Track license expiration dates and continuing education documentation.

• Maintain appropriate medical and dental supplies as well as office supplies.

• Log and distribute incoming mail, prepare outgoing mail, answer telephone, and convey messages.

• Maintain log for medical restrictions.

• Regular and predictable onsite attendance is required.

• The incumbent is required to work overtime when directed to do so.

• Maintain patient records and files; observe applicable HIPAA laws.

• Check medical equipment and purchasing as per requirements.

• It is expected that the incumbent shall perform other duties as assigned within his/her scope of work as determined by management.

Education and Experience Requirements: What you will need

• High school diploma or GED

• One year varied clerical experience,

• US citizenship or lawful US permanent resident

• Academic training in medical technology is highly desired.

• Valid driver's license with an acceptable driving record required

At MTC, we care about people and believe meaningful work can create lasting impact. Join a team committed to operating a safe, secure environment while helping individuals prepare for a successful transition.

Management & Training Corporation (MTC) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through View email address on click.appcast.io or View phone number on click.appcast.io.

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