Client Service Monitor

Job Description

Job Description

Hope Mission Statement

The mission of Hope the Mission is to prevent, reduce and eliminate poverty, hunger, and homelessness by offering immediate assistance and long-term solutions.

Position Purpose and Summary 

The Client Services Monitor (CSM) works directly on-site and is responsible for keeping participants safe, supporting daily operations, community standards and helping Hope the Mission's Interim Housing programs run smoothly. The CSM plays an important role in creating an environment that is safe, structured, and respectful — one where every participant is treated with dignity and fairness.

This position requires someone who shows up consistently, uses good judgment, and genuinely cares about serving people experiencing homelessness. Many participants in our programs have been through long periods of instability, crisis, and trauma. When a CSM shows up with calm, care, and compassion, it creates a sense of safety and routine that participants can count on as they work toward stable housing.

The CSM reports to the Program Manager or Assistant Program Manager and works alongside site staff to make sure the program runs well, meets contract requirements, and reflects Hope the Mission's values in every interaction.

Primary Duties and Responsibilities 

Facility Maintenance and Sanitation

• Assists with and facilitates routine cleaning of all facility areas to maintain cleanliness, safety, and operational readiness

• Cleans and disinfects restrooms and shower areas after each use, without exception. Maintains sanitary and safe restroom and sink conditions at all times. Completes deep cleaning of restrooms and common areas.

• Monitors and maintains hygiene areas and community areas; ensures resources are fully stocked, replenishing as needed.

• Washes, dries, and prepares towels used for restroom and shower services

• Monitors laundry rooms, restrooms, and common areas to ensure cleanliness and appropriate use

• Maintains accurate shower and restroom usage logs

Participant Safety and Monitoring

• Conducts required wellness checks each shift to ensure participant safety and well-being

• Monitors participant movement, common areas, and site activity to promote safety and program compliance

• Conducts routine site walk-throughs and safety checks during assigned shifts

• Supports contraband control and safety procedures in accordance with agency policy

• Responds to incidents and emergencies using trauma-informed de-escalation techniques and follows all incident reporting protocols

• Supports emergency responses — including medical emergencies, overdoses, and evacuations — until leadership or first responders arrive

Participant Services and Engagement

• Provides direct, respectful assistance to participants, including answering questions, responding to requests, and connecting participants to appropriate staff or resources

• Assists with participant intake, orientation, and explanation of site guidelines as directed by management

• Distributes hygiene supplies including soap, shampoo, towels, and related items to participants as needed

• Supports meal service, supply distribution, and general operational duties as assigned

Documentation and Reporting

• Completes Daily Activity Reports (DARs) accurately, objectively, and in a timely manner

• Conducts intake, exit, and case notes in HMIS where applicable

• Assists with documentation related to participant movements, wellness concerns, or incidents as required

• Observes and reports safety concerns, maintenance issues, guideline violations, and unusual occurrences to site leadership promptly

Shift Operations

• Provides support during shift pass-downs and communicates relevant updates between shifts

• Provides overnight, evening, weekend, or holiday coverage as scheduled

• Performs other duties as assigned

Transportation (Site Specific)

• Transports participants to and from established routes and as directed by a supervisor

• Maintains vehicle cleanliness inside and out at all times

• Ensures the vehicle has sufficient fuel before and during each shift

• Completes daily vehicle maintenance checks and reports any issues to the supervisors

• Logs all mileage accurately and in accordance with departmental procedures

Skills 

• Strong observation and situational awareness skills

• Trauma-informed communication and de-escalation techniques

• Ability to maintain professional boundaries with participants

• Clear, objective, and professional written documentation skills

• Ability to follow policies, procedures, and chain of command

• Strong teamwork and communication skills

• Basic computer and email proficiency