Administrative Assistant (Full Time)

Job Description

Job Description

Phantom Screens of Central Indiana is growing and our success depends on excellence in sales and marketing, installation, and customer service. The Administrative Assistant plays a vital role in supporting the CEO/Owner by managing office tasks and ensuring smooth administrative operations. The Administrative Assistant is a supportive force in each of these areas. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.

 

Responsibilities

• Perform a variety of administrative duties, such as preparing emails, letters, spreadsheets, and forms
• Prepare and send estimates and invoices, maintain client databases, and track accounts receivable
• Schedule and track sales meetings and installation appointments
• Develop relationships with key customer support teams
• Develop relationships with Phantom Screens corporate resources to effectively execute inventory ordering process
• Provide administrative support to CEO, organize meetings and company events, and arrange travel. 
• Provide customer support and respond to inquiries
• Maintain office organization and supplies
• Prioritize and manage multiple tasks efficiently
• Assist in the development of inventory management and other internal processes

 

Required Qualifications

• High school diploma or equivalent

 

Preferred Qualifications

• 2+ years of experience in administrative support
• Advanced computer and software skills including the Microsoft Office Suite and CRM systems
• Strong data entry skills
• Experience in calendar management
• Excellent written and verbal communication
• Eexcellent time management and organizational skills
• Customer service orientation with problem-solving skills
• Ability to maintain confidentiality of company information
• Ability to identify problems and implement or recommend solutions
• Sense of teamwork and ability to work collaboratively with individuals at all levels
• Self-motivated, energetic, and hardworking
• Curious, fast learning and resourceful

\nCompany Description

Learn more at myphantomscreens.com

Company Description

Learn more at myphantomscreens.com