Office Manager / HR Coordinator

Office Manager & HR Coordinator

Clayton Services is searching for an Office Manager & HR Coordinator to join a growing professional services organization in Houston. The Office Manager & HR Coordinator will be responsible for overseeing daily office operations, supporting accounting and administrative functions, coordinating HR-related activities, and ensuring the smooth operation of a fast-paced office environment. Job Type: Direct Hire Pay Rate: $65,000 - $80,000 Benefits: Medical insurance, PTO, paid holidays, professional work environment, career growth opportunities, and additional company-sponsored benefits.

Responsibilities:

• Oversee day-to-day office operations and administrative functions
• Manage accounts payable processing, invoice generation, billing support, and financial record maintenance
• Assist with payroll administration and compliance-related activities
• Coordinate office vendors, supplies, facility needs, and service providers
• Manage calendars, schedule meetings, and coordinate appointments for leadership team members
• Serve as the primary point of contact for office-related inquiries from employees, clients, and vendors
• Draft, edit, proofread, and distribute professional business correspondence and client-facing documents
• Maintain document templates, forms, and standardized company communications
• Organize and maintain electronic and physical filing systems
• Support onboarding activities and employee administration processes
• Supervise and provide direction to administrative support staff
• Assist with employee relations, policy administration, and HR-related initiatives
• Partner with leadership on process improvement projects and operational efficiencies
• Coordinate with external IT providers and assist with basic technology troubleshooting
• Support special projects and other administrative duties as assigned

Skills and Abilities:

• Strong office management, administrative, and organizational skills
• Experience supporting accounting functions, including accounts payable, invoicing, and payroll coordination
• Advanced Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
• Strong proficiency with QuickBooks or similar accounting software
• Exceptional written and verbal communication skills
• Ability to prepare polished professional correspondence and business documents
• Strong attention to detail and accuracy
• Ability to manage multiple priorities in a deadline-driven environment
• Demonstrated leadership and supervisory abilities
• Strong interpersonal and relationship-building skills
• Ability to maintain confidentiality and exercise discretion with sensitive information
• General technical aptitude and ability to coordinate technology-related issues
• Self-motivated with strong problem-solving and critical-thinking skills

Education and Experience:

• Minimum of 3 years of office management, administrative management, or operations experience
• Previous experience within a CPA firm, law firm, consulting firm, or other professional services environment strongly preferred
• Experience with accounts payable, invoicing, payroll coordination, and financial administration required
• Prior supervisory or team leadership experience preferred
• Associate's or Bachelor's degree in Business Administration, Accounting, Human Resources, or related field preferred
• Experience supporting HR, employee onboarding, or office operations initiatives preferred

Office Manager / HR Coordinator - Immediate need. Apply today!