Project Administrative Assistant

Primary Roles and Responsibilities : Facilitate meeting set up Facilitate meetings, take notes, and distribute meeting minutes Manage complex calendar for executives Assist in network approvals Event/large meeting planning Internal Team building events – quarterly Other events – as needed Serve as delegate in Concur to assist with travel arrangements and expense reporting. Submit travel authorization forms. Onboarding assistance Maintain onboarding checklists/materials Order items for new hires Communicate with contract new hires on first day expectations, where to park, etc. Escort contract new hires to receive laptops, etc. Ensure appropriate training courses are on contract new hire calendars and Learning Plans Maintain office supply cabinet Order supplies/gear Supplement team ordering goods and services in Ariba Other duties as assigned Qualifications : Strong understanding of the Microsoft Office Suite Excellent communication and interpersonal skills