Administrative Coordinator

Job Description

Job Description

About the Opportunity:

Our client is seeking an organized, proactive, and detail-oriented  Administrative & Project Support Coordinator to support its growing operations serving the public safety industry.

In this role, you'll help coordinate projects, support customer relationships, manage administrative processes, assist with quoting and purchasing, organize inventory, and keep projects moving from start to finish. If you're someone who enjoys staying organized, solving problems, and working with customers while supporting multiple projects, we'd love to hear from you.

Key Responsibilities

Customer & Sales Support

• Prepare quotes and proposals for public safety equipment and services.
• Maintain strong relationships with customers and provide exceptional service.
• Communicate project timelines, product availability, and order updates.
• Coordinate with vendors and manufacturers regarding equipment and lead times.
• Maintain customer records and project activity within the CRM system.

Administrative & Operations Support

• Provide day-to-day administrative support for company operations.
• Organize inventory, parts, staging areas, and order tracking.
• Assist with purchasing equipment and materials.
• Maintain accurate project documentation and customer records.
• Support workflow improvements and operational efficiency initiatives.

Accounting & Financial Support

• Process customer invoices using QuickBooks Online.
• Assist with billing, payment tracking, and purchase documentation.
• Maintain organized financial records related to projects.

Project Coordination

• Help coordinate multiple active projects from start to completion.
• Monitor project timelines and follow up on outstanding tasks.
• Collaborate with internal teams to keep projects moving efficiently.
• Identify issues proactively and help develop solutions.

Qualifications

Required

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Strong computer proficiency.
• Ability to prioritize multiple projects in a fast-paced environment.
• Professional customer service and relationship-building skills.
• Self-motivated with the ability to work independently.

Preferred

• Experience in administrative support, project coordination, operations, or customer service.
• Experience using CRM software.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams, and PowerPoint).
• Experience with QuickBooks Online.
• Experience in public safety, emergency vehicles, fleet services, automotive, construction, or other technical industries.

What We're Looking For

The ideal candidate:

• Takes initiative and works independently.
• Enjoys organizing projects and keeping work on track.
• Communicates professionally with customers, vendors, and teammates.
• Learns new technology and software quickly.
• Thrives in a fast-paced, team-oriented environment.
• Wants to grow with a company that supports first responders and public safety agencies.

Benefits

• Full-Time Position
• Hybrid / Remote Flexibility
• Paid Sick Time
• 401(k) Retirement Plan
• Professional Development Opportunities
• Collaborative Team Environment

Company Description

True Match Talent Group is partnering with a well-established, family-owned commercial roofing contractor in South Florida to identify a driven and relationship-focused Commercial Roofing Sales Advisor.

About Our Client

Our client has grown from humble beginnings into a nationally recognized distributor of industrial maintenance, repair, and operations (MRO) products and solutions. With a strong commitment to customer service and operational excellence, the organization supports customers across a diverse range of industries, including transportation, aviation, facilities maintenance, aerospace, healthcare, military, marine, power generation, manufacturing, and heavy equipment.

The company's sales professionals operate fully stocked mobile stores and have direct access to an extensive inventory of more than 100,000 industrial products. Through comprehensive training, ongoing professional development, and a customer-first approach, their team members are equipped to provide consultative solutions and exceptional service to businesses throughout their assigned territories.

Built on a foundation of hard work, entrepreneurial spirit, and long-term customer relationships, our client continues to be a trusted partner for organizations seeking high-quality industrial products and personalized service.

Company Description

True Match Talent Group is partnering with a well-established, family-owned commercial roofing contractor in South Florida to identify a driven and relationship-focused Commercial Roofing Sales Advisor.\r\n\r\nAbout Our Client\r\n\r\nOur client has grown from humble beginnings into a nationally recognized distributor of industrial maintenance, repair, and operations (MRO) products and solutions. With a strong commitment to customer service and operational excellence, the organization supports customers across a diverse range of industries, including transportation, aviation, facilities maintenance, aerospace, healthcare, military, marine, power generation, manufacturing, and heavy equipment.\r\n\r\nThe company's sales professionals operate fully stocked mobile stores and have direct access to an extensive inventory of more than 100,000 industrial products. Through comprehensive training, ongoing professional development, and a customer-first approach, their team members are equipped to provide consultative solutions and exceptional service to businesses throughout their assigned territories.\r\n\r\nBuilt on a foundation of hard work, entrepreneurial spirit, and long-term customer relationships, our client continues to be a trusted partner for organizations seeking high-quality industrial products and personalized service.