Administrative Assistant II

Administrative Assistant

Be part of the excitement and join our BAE Systems SMS Space Systems team. This role would be expected to provide comprehensive administrative support to multiple Product Areas in the Space Systems organization. The selected candidate will provide a full range of administrative work assignments for the Product Area teams. We are looking for an ambitious Administrative Assistant who is proactive, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management. The Tactical Solutions Business Unit Product Areas develop and manufacture a wide range of radio frequency and electro-optical components and systems. The Tactical Solutions Strategic Business Unit delivers mission system solutions, from specialized antennas to electro-optical technologies, to the warfighter. Our systems enhance the performance of various military platforms, from aircraft and land vehicles to ships and satellites, and give warfighters the advantage they need to take action, identify targets and defend against evolving threats.

What You'll Do:

• Perform a wide variety of administrative tasks for the Product Areas and associated team members in the Tactical Solutions organization.
• Coordinate business catering for the Westminster campus. Ensure policy compliance, submit orders and process expenses.
• Act as the local point of contact for conference rooms to facilitate general upkeep with facilities and information technology owners. Provide basic instruction to users for conference room features (mobile walls, audio visual equipment).
• Act as the local point of contact for leased printers. Coordinates with information technology team to submit service and support tickets for internal and external resources.
• Order and maintain office supply inventories.
• Create written documents, communications, and presentation materials for meetings and presentations.
• Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.
• Facilitate the adoption of new processes and tools.
• Assist on projects as assigned.
• Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
• Prepare written documents, communications, and presentation materials for meetings and presentations.
• Maintain databases, records, spreadsheets; prepare various schedules and perform data entry.
• File and retrieve records, folders, or other materials.
• Work with highly confidential information.
• Provide back-up support as needed to the rest of the administrative needs of the business.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

• Work is performed in an office environment

Required Education, Experience, & Skills

• High School diploma or equivalent plus 1 or more years of related experience.
• Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Ability to obtain and maintain a Secret security clearance.
• Extensive computer knowledge (Microsoft Office Applications) and higher-level administrative skills.
• Ability to work with considerable independence and as part of the team.
• Ability to work under pressure and handle multiple assignments concurrently.
• Demonstrated decision making based on knowledge of organization policies and procedures.
• Maintaining confidentiality concerning sensitive information.

Pay Information Full-Time Salary Range: $41844 - $66952 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.