Kansas City Office Manager

THE OPPORTUNITY

The Kansas City Office Manager position consists of a variety of responsibilities, including maintaining all office services for our Kansas City office, coordinating logistics for onsite meetings and events, providing administrative support for company-wide and local programs and initiatives, and supporting our People & Operations group as needed. This person is an integral part of our operations team, working to help us achieve our goal of making Global Prairie one of the most innovative, healthy, employee-friendly, and growth-oriented companies in the world, while also providing a world-class experience for all employee-owners, clients, and other guests who step into our Global Prairie Kansas City office.


This position is a fully onsite position, working from our Kansas City office Monday - Friday from 8:30am - 5:00pm each week.


WHAT WE'D LIKE TO SEE


Global Prairie was built on purpose to help organizations deliver on theirs. Inspired by the belief that business should be a force for good in the world, Global Prairie re-invented the typical marketing agency model, embedding purpose into our business from day one. We operate at the intersection of marketing strategy, creativity and technology, delivering deep, innovative thinking - quickly. Because we don't operate as a traditional agency in terms of process, structure or output, we look for team members with an entrepreneurial spirit who embrace innovation and are comfortable working with best-in-class leaders.


Everyone at Global Prairie shares the following characteristics:

• Collaborative
• Optimistic
• Resilient
• Flexible
• Curious
• Community-minded and philanthropic

Strong candidates for this specific role will demonstrate:

• Outgoing and friendly demeanor
• Trustworthiness and reliability
• Proactive approach, with ability to follow-through
• Detail-orientation
• Strong organizational and planning skills
• Problem-solving skills
• Excellent time management skills, with keen ability to multitask and prioritize work
• Exceptional written and verbal communication skills

ESSENTIAL FUNCTIONS AND QUALIFICATIONS

• Manages office services, facilities, and efficiencies in our Kansas City office by ensuring office operations and procedures are organized, correspondence is controlled, and clerical functions are properly executed and maintained
• Serves as primary point person for all Kansas City office related responsibilities and tasks i.e., answering phone, building maintenance, shipping & receiving, orders, equipment, and errands
• Manages all day-to day Kansas City office tasks; dishes, mail, stocking coffee bar, replenishing snack offerings, general cleaning and organizing, office supplies (ordering/stocking), parking, watering plants, coordinating floral orders, and all building maintenance/repairs/issues
• Fosters strong relationships with vendors, service providers, and Global Prairie partners i.e., property management, caterers, couriers, transportation services, florists, and other building service providers
• Manages shipments (incoming and outgoing) for other Global Prairie offices and remote employee-owners
• Provides excellent support and friendly service to all Kansas City office visitors and guests
• In collaboration with our People & Operations group, helps to design and implement office policies and procedures, to ensure local and company-wide efficiencies
• Manages and coordinate company-wide calendar and the schedule of events for local meetings and events
• Liaises with all appropriate vendors and Global Prairie employee-owners to ensure all onsite meetings and events run smoothly and clients and guests have a world-class experience
• Manages all onsite meetings and events in our Kansas City office, including but not limited to preparation, set-up, tear down and follow-up processes
• Assists with onboarding and offboarding tasks and assignments
• Collaborates with People & Operations on special events i.e., employee-owner birthdays/anniversaries, milestone celebrations, annual holiday parties, client happy hours, onsite community events, etc.
• Manages client, community partner, and employee-owner appreciation gifts
• Supports technology vendor with organization and distribution of hardware
• Manages Kansas City office renovations, as assigned
• Supports People & Operations group with variety of tasks as needed
• Provides administrative support (calendar management, travel management, expenses, etc.) for leadership team, as needed
• Assumes additional responsibilities/duties, as assigned

Additionally, the ideal candidate meets these qualifications:

• Proficiency with Microsoft Office 365
• Knowledge and comfort working with MacOS
• Knowledge and ability to provide basic conference room/audiovisual (AV) support to onsite Kansas City team members and guests, as needed
• Basic understanding of virtual meeting platforms such as Microsoft Teams, Zoom and Webex to support meeting launch and basic troubleshooting, as needed.
• Experience with the following applications is not required, but would be preferred:
  • Zoho (Expense Management)
  • Sortly (Asset Management)
  • Dropbox (Content Management and Collaboration)
  • BambooHR (Human Resource Information System)

WHAT GLOBAL PRAIRIE OFFERS


We are a purpose-driven global marketing firm founded on the belief that business should be a force for good in the world.
Driving measurable, impactful results for organizations committed to making the world a better place is not simply the work Global Prairie does for its clients - it is the bedrock principle on which the company is built. As a Public Benefit Corporation, a top 1% certified B Corporation (B-Corp), and a 100% employee-owned company, we meet rigorous standards of social and environmental performance, accountability and transparency.


We are a team of smart, driven individuals who partner with our clients to create positive change.
Our shared commitment to making the world a better place unites us. In addition, we recognize and celebrate our individual strengths and contributions.


Our culture is best-in-class.
With generous, industry-leading benefits, supportive and progressive employee programs, collaborative office environments, and top percentile compensation packages, the culture at Global Prairie is unparalleled. And, due to our proud status as a 100% employee-owned company, each member of the Global Prairie team stands to personally benefit from Global Prairie's success.


PHYSICAL DEMANDS & WORK CONDITIONS


The physical activity required of this position includes standing, walking, lifting, pulling, pushing, kneeling, reaching, stooping, talking, hearing and use of repetitive motion. Light work is required of this position, occasionally lifting or moving objects between 10-20 pounds. The visual acuity of this position requires the ability to operate a motor vehicle. This position will not be substantially exposed to adverse environmental conditions.


Creativity, great ideas and lasting impact come from diverse teams. Global Prairie is proud to be an equal opportunity employer.