Administrative Assistant

Administrative Assistant

At Construction Resources and its affiliated companies, we are more than a distributorwe are a trusted partner to designers, builders, remodelers, and homeowners. For over 50 years, we've delivered integrated solutions that help turn ideas into reality across residential, multi-family, and commercial projects. Our success is built on collaboration, craftsmanship, and a commitment to excellence. Whether you contribute on the design floor, in operations, or in the field, you'll be part of a dedicated team that values people, quality, and continuous growth.

Position Overview

The Administrative Assistant provides administrative, clerical, and project coordination support to ensure the smooth operation of the business. This role works closely with internal teams on project and preconstruction activities, managing documentation, coordinating communication, and maintaining accurate records. The ideal candidate has experience in construction or homebuilding, understands basic project coordination, and can interpret cabinet plans and assist with takeoffs and estimating.

Key Responsibilities

• Answer and route incoming phone calls; manage emails and general correspondence professionally and in a timely manner.
• Prepare, edit, and distribute documents, including reports, presentations, memos, and forms.
• Create, request, maintain, and submit insurance documentation, certified payrolls, compliance records, and general contract documents.
• Track, coordinate, and support the completion and submission of contracts and change orders in partnership with project teams.
• Log, track, and maintain preconstruction submittals from internal team members.
• Follow up on submitted samples, bids, specifications, and related documentation to ensure completeness and timely submission.
• Assist with interpreting and reviewing cabinet plans, project specifications, and related documentation.
• Support project takeoffs and basic estimating activities as needed.
• Maintain organized digital and physical filing systems to support project accuracy and compliance.
• Provide general administrative and project coordination support to ensure efficient day-to-day operations.

Experience & Qualifications

• High school diploma or equivalent required; associate degree or additional administrative training preferred.
• 2+ years of experience in an administrative, coordinator, or project support role preferred.
• Background in construction, homebuilding, or related trades preferred.
• Experience with project coordination and construction documentation.
• Ability to read and interpret cabinet plans and project drawings.
• Basic knowledge of material takeoffs and estimating.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Familiarity with compliance, insurance, or contract documentation preferred.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.
• Collaborative mindset with the ability to work effectively across teams.
• Customer-service-oriented approach when interacting with clients, vendors, and visitors.
• Strong problem-solving skills and willingness to learn construction processes and systems.

Benefits MedicalDentalVisionEmployer Paid Basic Employee Life and AD&D InsuranceEmployer Paid Long Term DisabilityFlexible Spending AccountsVoluntary Short-Term DisabilityVoluntary Life and AD&D InsuranceVoluntary Accident InsuranceVoluntary Critical Illness Insurance

EEO At Construction Resources, our people are the driving force behind everything we do. Construction Resources is an equal opportunity employer that aspires to be the best in the business by building an associate experience that celebrates growth, development, and purpose.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to speak or hear. The employee is frequently required to sit for extended periods of time, stand, walk, climb stairs, use hands to finger, handle or feel, and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work This is a full-time position that requires overtime as business needs dictate.

Other Duties Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Privacy Notice We value your privacy and want to ensure transparency regarding the collection and processing of your personal data. As part of our recruitment process, we require your explicit consent to collect, store, and process your personal information, including but not limited to your resume, contact details, professional experience, and other relevant data.

This data will be used solely for recruitment and hiring purposes in accordance with our privacy policy and applicable data protection regulations. Your information will be stored securely and will not be shared with third parties without your consent.

By submitting your application, you agree to the collection and processing of your personal data for the purposes stated above. You may withdraw your consent at any time by contacting us at View email address on click.appcast.io.