Accounting Associate

Accounting Associate

Under the direct supervision of the Bursar, the Accounting Associate provides customer service for students, parents, faculty and staff, both in person and via telephone. Analyzes student accounts, processes all tuition and private loan payments and all University departmental deposits. Balances, attaches supporting documentation and disburses accounts payable checks and purchase orders. Assists students and the campus community with the University copy account system.

Examples of Duties

• Provide customer service.
• Analyze student charges and financial aid credits with students, parents and authorized parties.
• Post tuition payments (cash, checks, e-Check).
• Post departmental deposits (cash, checks, Visa/MasterCard).
• Assist students with creating e-Refund profiles and adding Authorized Users to the TouchNet e-Commerce Gateway.
• Assist students and campus community with the University copy account system (Papercut).
• Prepare Whitney Bank deposits for pick-up by armored car service.
• Process University petty cash reimbursements.
• Reconcile daily e-Commerce activity in absence of Senior Cashier.
• Post LIM and special program deposits.
• Post admission / housing deposits.
• Contact Student Financial Services to remove transcript holds from student accounts.
• Research debit / credit memos from Whitney Bank.
• Issue and add value to copy accounts via Papercut Software.
• Analyze Express Card account activity including adding value to patron's Express Card Account.
• Batch copy account departmental charges in FRS.
• Post collection agency invoices.
• Post private loan invoices.
• Balance accounting clerk cash drawer.
• Retain necessary records and reports for annual analysis.
• Responsible for daily processing and disbursement of A/P checks.
• Responsible for daily processing and disbursement of Purchase Order and Capital Project checks.
• Monitor A/P checks held in office to ensure timely pickup.
• Prepare Bursar approved cash boxes for departments.
• Perform other duties as assigned.

Typical Qualifications

• Minimum High School or GED
• Strong customer service skills
• Mathematical aptitude
• 10-key adding machine by touch
• Proficient in Word, Excel and Microsoft Office
• Ability to adapt to several different software programs utilized within department
• Excellent communication skills, both written and verbal

Additional desirable qualifications: Prior experience in a cash handling position in retail sales, banking or related industry. Physical requirements: Ability to perform job duties with or without reasonable accommodations.