Fiscal Operations Associate

Fiscal Operations AssociateThe Office of Technology and Innovation (OTI) leverages technology to drive opportunity, improve public safety, and help government run better across New York City. From delivering affordable broadband to protecting against cybersecurity threats and building digital government services, OTI is at the forefront of how the city delivers for New Yorkers in the 21st century. Follow us on social media @NYCOfficeofTech, and visit to learn more. At OTI, we offer great benefits, and the chance to work on projects that have a meaningful impact on millions of people. You'll have the opportunity to work with cutting-edge technology and collaborate with other passionate professionals who share your drive and commitment to making a difference through technology. The Fiscal Operations Associate provides fiscal operations, project tracking, reporting, and administrative support to the Division of Management & Budget. The position supports the Deputy Commissioner and senior fiscal management in monitoring priority initiatives, coordinating fiscal activities, maintaining reporting schedules, and ensuring that financial and operational information is accurate, complete, and provided in a timely manner. The Fiscal Operations Associate manages multiple fiscal priorities and reporting requirements, monitors project milestones and deadlines, maintains supporting documentation, and assists with the coordination of ongoing fiscal projects and departmental priorities. The position requires the ability to work independently, manage high-volume workflows, analyze and organize financial information, and provide clear status updates to stakeholders and senior management. Responsibilities will include but are not limited to:Track and monitor priority fiscal initiatives, projects, assignments, and operational activities.Maintain tracking systems and reporting schedules to ensure that priority items, deadlines, and required actions are monitored through completion.Prepare, compile, and maintain routine fiscal, financial, and operational reports for the Deputy Commissioner and senior fiscal management.Monitor project status, milestones, deadlines, and outstanding actions and follow up as necessary to support timely completion.Provide administrative and operational support for ongoing fiscal projects and departmental priorities.Organize, analyze, and reconcile financial and operational data and identify discrepancies, reporting gaps, or issues requiring follow-up.Prepare financial updates, project status reports, presentations, and other materials for management review.Maintain accurate records and supporting documentation required for financial submissions, audits, regulatory reviews, and other reporting requirements.Support fiscal project portfolio management and financial tracking activities.Coordinate multiple reporting cycles, deadlines, and assignments in a high-volume environment.Communicate project status, financial information, reporting requirements, and outstanding issues clearly to stakeholders at various organizational levels.Assist senior fiscal management with strategic planning and coordination of ongoing fiscal projects and priorities.Identify workflow issues and assist in improving the consistency, accuracy, and efficiency of fiscal reporting and administrative processes.Use Microsoft Excel and other office applications to develop tracking tools, analyze data, perform reconciliations, and prepare reports and presentations.Perform related fiscal, administrative, and operational duties as assigned.HOURS/SHIFT Day - Due to the necessary duties of this position in a 24/7 operation, candidate may be required to work various shifts such as weekends and/or nights/evenings. WORK LOCATION Brooklyn, NYMinimum Qualifications1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.Preferred SkillsThe successful candidate should possess the following skills and experience: - Knowledge of fiscal operations, financial tracking, operational reporting, and administrative processes. - Strong organizational skills and ability to manage multiple priorities, deadlines, and reporting cycles simultaneously in a fast-paced environment with high-volume reporting and competing priorities. - Strong attention to detail and demonstrated ability to maintain accurate records and reporting information. - Ability to analyze financial and operational information, identify discrepancies, and follow through on required actions. - Ability to take strategic direction from executive staff, Deputy Commissioner, and senior fiscal management, and to establish and maintain effective working relationships with management and staff at various organizational levels. - Ability to communicate financial information, project status, reporting requirements, and operational issues clearly. - Advanced proficiency in Microsoft Excel, including pivot tables, data analysis, and reconciliation tools. - Proficiency in Microsoft PowerPoint for preparation of management presentations and reporting materials. - Experience using Microsoft Project for project tracking and management. - Ability to use office technology and information systems to maintain accurate records, tracking tools, and reports.Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.