Administrative Assistant

Administrative AssistantThe Administrative Assistant provides essential support by managing a wide range of administrative tasks. This position ensures accuracy in financial processes such as invoicing and recordkeeping, maintains organized documentation systems, and provides exceptional customer service to internal and external stakeholders. The ideal candidate will demonstrate strong attention to detail, excellent organizational skills, and the ability to prioritize and manage multiple responsibilities in a fast-paced environment. Success in this role requires adaptability, proactive problem-solving, and a commitment to maintaining efficiency and professionalism across all office functions.Essential Job DutiesProcess invoices for payment accurately and in a timely manner.Production data entry for reporting purposes.Record daily sales transactions and maintain accurate logs.Handle deliveries and prepare customer invoices.Assist with plywood sales, including occasional cash handling.Maintain accurate records for quarterly tax returns.Prepare and process manual and system-generated checks.Answer phones and manage the switchboard, providing excellent customer service.Arrange and manage catering for meetings, including placing orders and coordinating pickups.Provide logistical support, including daily errands and office preparation for meetings.Manage incoming/outgoing mail.Keep the workspace clean and organized.Support collections processing and assist with period-end closing activities.Learn cross-functional tasks to provide coverage during vacations.Perform general office duties, including file maintenance, data entry, word processing, photocopying, and additional tasks as assigned.Ability to lift up to 30lbs as needed.Qualification and Educational RequirementsHigh school diploma or equivalent.Knowledge of office and administrative procedures, including phone and customer relations protocolStrong computer skills, including Microsoft Excel and WordExcellent communication and customer service skillsStrong organizational and time management skillsAbility to work in a fast-paced environment and solve problems effectivelyPosition will work on-site at Craigsville, WV location.SkillsIntermediate Basic computer literacyIntermediate Problem Solving SkillsIntermediate Effective written communicationIntermediate Excellent Time ManagementIntermediate Interpersonal SkillsIntermediate Service OrientedIntermediate Work in a fast pace environmentIntermediate Oral Communication SkillsIntermediate Strong Attention to DetailBehaviorsThought Provoking: Capable of making others think deeply on a subjectLoyal: Shows firm and constant support to a causeInnovative: Consistently introduces new ideas and demonstrates original thinkingTeam Player: Works well as a member of a groupEnthusiastic: Shows intense and eager enjoyment and interestDetail Oriented: Capable of carrying out a given task with all details necessary to get the task done wellMotivationsAbility to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organizationGoal Completion: Inspired to perform well by the completion of tasksEducationRequired High School or better.ExperiencePreferred 1 year: Clerical/AdministrativeEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Columbia Forest Products