Accounts Receivable Analyst

Job Summary:


Process receivables timely, accurately and in accordance with GAAP and company procedures. Work with customers to ensure payments are posted to the appropriate invoices and resolve payment discrepancies on customer accounts.


Duties and Responsibilities:

(% increments must be no less than 5%)


% of Time Spent

Primary Duties & Responsibilities


70%


Cash Applications

• Accurate application of cash receipts in accordance with supporting information supplied by customers.
• Daily balancing of Cash, Accounts Receivable and loan ledgers
• Application and management of customer contract deposits
• Administer various lockbox upload processes, reconciling to banking activity
• Analyze, reconcile and maintain receivable information for customer accounts
• Balance daily incoming lockbox advice from bank
• Maintain account integrity by applying and monitoring credits and payments, as well as analyzing and preparing customer refunds.
• Communicate and resolve customer deductions and short payments
• Work with Treasury Supervisor, credit managers, customers, and other department personnel in reconciliation of customer accounts.
• Load new customers in system and make certain that we have all necessary documentation related to credit limits and sales tax status.
• Prepare documentation for Resale Tax Audits
• Update and review tax exempt and resale tax certificates
• Significant involvement in annual financial statement audit and occasional bank field examinations

20%


Customer Account Reconciliations

• Resolve credit card payment issues and rejections.
• Work with customer service team to ensure timely resolution of customer issues and potential credit memos or debit memos.
• Review weekly credit memo and debit memo postings to offset outstanding receivable on bowling center accounts as approved by customer.

10%

Miscellaneous

• Manage Invoicing, Credit Memo and Statement processing and mailing
• Assist with General Ledger account reconciliations as assigned
• Various other reporting tasks as assigned
• Other duties as assigned by Treasury Supervisor
• Serve as back up for Accounts Payable

Minimum Position Qualifications:

Experience


Minimum two years in accounts receivable and/or accounting


Prior experience with direct data entry systems


Must be detail oriented, have strong problem solving skills, ability to accurately analyze and process large amounts of data, willing to work with others outside of department and multi-task as needed.


Previous experience with resale and tax exemptions


Experience using IFS a plus


Education Level


Associates degree or equivalent applicable experience