Procurement/Inventory Management Coordinator

Job Description

Job Description

DigitalOptometrics, a growing company in the telehealth field, seeks a Procurement & Inventory Management Coordinator to join our Lake Success, New York office. The Procurement & Inventory Management Coordinator will support purchasing, inventory accuracy, logistics coordination, and day-to-day supply chain operations within a fast-paced warehouse environment. This role is responsible for maintaining accurate inventory and shipping documentation, coordinating inbound and outbound logistics, and supporting operational efficiency across procurement, warehouse, and sales functions.

This is a part-time, on-site position with the potential to transition into a full-time opportunity based on business needs and employee performance.

Responsibilities:

• Maintain accurate inventory records and real-time data integrity within ConnectWise PSA or similar inventory management systems.
• Process and update purchase orders, receiving logs, inventory transactions, and shipment documentation.
• Verify incoming goods against warehouse and drop ship purchase orders to ensure accuracy and resolve discrepancies.
• Assist with monitoring inventory levels and communicating replenishment needs to the procurement team.
• Support procurement activities by coordinating with vendors, suppliers, and internal teams regarding order status, discrepancies, and delivery timelines.
• Coordinate parcel shipments through FedEx and other shipping platforms, ensuring shipping labels and documentation are accurate and complete.
• Prepare and submit Bills of Lading (BOLs) for Less-Than-Truckload (LTL) shipments.
• Monitor shipping schedules and "Ship By" deadlines to support timely fulfillment and delivery commitments.
• Maintain organized shipping and receiving documentation for operational tracking and audit purposes.

Experience:

• Two (2) or more years of experience in procurement, purchasing, inventory management, warehouse operations, logistics, or supply chain support preferred.
• Experience with ConnectWise PSA or similar ERP/inventory management systems strongly preferred.
• Familiarity with FedEx shipping systems and LTL freight processes preferred.
• Experience working in a warehouse or distribution environment is a plus.

Education:

• Associate's or Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field preferred.
• Relevant combination of education and practical experience may be considered in lieu of a degree.

DigitalOptometrics is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status. We are committed to providing a workplace free of discrimination and harassment.